Departments
Info by Employee Type
Resources

Hiring Salary Adjustments

Hiring salary adjustments are increases that may be given within six (6) months after the end of the six (6) months service for newly hired, internally promoted or reclassified employees who have specific skills and experience above the minimum qualifications for the position. This increase is not based on performance.

Internal equity with other positions in the department should be considered before implementing a Hiring Salary Adjustment. Use of Hiring Salary Adjustments within each division of the University is at the discretion of the respective Vice President and is not considered to be an entitlement. The effective date for the new rate of pay will be on or after the beginning of the pay period in which the employee is paid and the request receives final approval from the appropriate Human Resources unit. No pay increase may be retroactive, in accordance with Article III, Section 53 of the Texas Constitution which prohibits the payment of retroactive increases to State employees.

A Hiring Salary Adjustment increase may be approved for an employee if all of the following criteria are met:

  • A newly hired, internally promoted or reclassified employee who have specific skills and experience above the minimum qualifications required for their position.

Requests for a Hiring Salary Adjustment must be submitted to the appropriate Human Resources unit within six (6) months immediately following six (6) months of service.

Approval documentation shall be submitted through administrative channels to the appropriate approvers and contain the Position ID and Title, the employee’s name and Employee ID, hire date, current salary, proposed salary, proposed effective date of hiring salary adjustment and a justification statement indicating that the employee has specific skills and experience above the minimum qualifications required for their position.

System Wide Pay Plan (SWPP) Positions

Texas A&M Positions:

  • Lower Band or up to 10%: Department Heads may approve requests for salary rates within the lower band or up to 10% higher than the employee’s current salary rate, whichever is higher, not to exceed the pay plan maximum. Colleges and divisions may require additional budgetary approval above the Department Head.
  • Middle Band: Requests for rates exceeding those outlined in section above (Lower Band or up to 10%) that are in the middle band, must have the approval of the appropriate Vice President or designee.
  • Upper Band: Request for rates exceeding those outlined in the Lower Band or up to 10% section above that are in the upper band, above the pay plan maximum or for all other staff position rates, must have the approval of the appropriate Vice President or designee and the Vice President for HROE or designee.

Excluded Positions

Texas A&M Positions:

  • Department Heads may approve requests for salary rates up to 10%. Colleges and divisions may require additional budgetary approval above the Department Head.
  • Requests for rates exceeding 10%, must have the approval of the appropriate Vice President or designee and the Vice President for HROE or designee.

In Workday, the department will submit a Request Compensation Change and select “Hiring Salary Adjustment” as the reason. Approval documentation shall be submitted as an attachment or a comment within the request.

For guidance, refer to:

A copy of the approval documents will be placed in the employee’s personnel file.