Forms and Resources
Forms
- Administrative Leave With Pay Application and Approval Form
- Criminal Background Check Request Form
- Dual Employment Agreement Form (Used only when additional job is with a state agency outside The Texas A&M University System)
- Flexible Work Schedule Request
- Other Volunteer Waiver
- Sample Salary Memo Templates
- Student Intern/Volunteer Waiver
- Supplemental Compensation Request Form
- Verification of Degree(s) and/or Licensure Release Form
Sample Salary Justification Memorandums
- Counter Offer Increase Memorandum
- Equity Increase Memorandum
- Temporary Salary Increase Memorandum
- Hiring Salary Adjustment Memorandum
- Job-Related Skill Enhancement Memorandum
Note: Refer to the Workday Templates section for One Time Merit, Hiring Salary Adjustment and Job Related Skill Enhancement Comment Templates.
Resources for Job Changes
- Add a Job business process in Workday
- Change Job business process in Workday
- Create Position business process in Workday
- Edit Position Restrictions business process in Workday
- Request Compensation Change business process in Workday
- Action Verbs
- Updating Position Descriptions: Recommended Practices
Workday Templates
- Dual Employment Comment Template
- Hiring Salary Adjustment Comment Template
- Internal Promotion and Transfer Comment Template
- Job-Related Skill Enhancement Comment Template
- One Time Merit Comment Template
- Position Description Template
- Temporary Overlap Staff Position Comment Template (For terminating employees to train a replacement)
Information Resources
- 2021 Merit Process in Workday (FY22 Compensation Resources)
- Compensation Glossary
- Dual Employment FAQ
- Earning Codes: Allowances
- Earning Codes: One-Time Payments
- Fair Labor Standards Act FAQ
- Job Evaluation Guide
- Pay for Travel During University Business
- Time Tracking, Overtime and Payroll Resources
- Temporary/Casual Position Guidelines
- Verifying Pay Calc Results (Monthly/Biweekly) including Special Guidance for Merit Salary Increases: Merit Raise and One-Time Merit Payments
- Volunteers, Interns and Unpaid Internships
Flexible Work Schedules
Rules
Compensation and Job Changes
- System Regulation 31.01: Compensation
- System Regulation 31.01.01: Compensation Administration
- System Regulation 31.01.08: Merit Salary Increases
- System Regulation 33.99.04: Promotion: Transfer and Voluntary Moves
- University Rule 31.01.01.M2: Salary Increases Not Awarded through the Budget Cycle
- University Rule 31.01.01.M4: Temporary Salary Increases
- University Rule 31.01.01.M5: Flexible Compensation Programs
- University Rule 31.01.01.M7: Employee Compensation Administration
- Standard Administrative Procedure 31.01.01.M5.02: One-Time Merit Payments
- Standard Administration Procedure 31.01.01.M5.03: Job-Related Skill Enhancement Pay
- Standard Administrative Procedure 31.01.01.M7.01: Retroactive Pay Increase
- Standard Administrative Procedure 31.01.01.M7.02: Creating, Reclassifying and Re-titling Positions
- Standard Administrative Procedure 31.01.01.M7.03: Internal Promotions and Transfers of Non-Faculty Employees
- Standard Administrative Procedure 31.01.99.M0.02: Supplemental Compensation and Dual Employment
- Standard Administrative Procedure 33.99.01.M0.01: Recruiting and Selection of Non-Faculty Positions
Leave and Schedules
- System Regulation 33.06.01: Flexible Work Arrangements
- Standard Administrative Procedure 31.01.01.M5.01: Administrative Leave With Pay
- Standard Administrative Procedure 31.03.03.M0.01: Leave of Absence With Pay
- Standard Administrative Procedure 33.06.01.M0.03: Flexible Work Schedule Procedures
Fair Labor Standards Act (FLSA)
- System Policy 33.06: Hours of Work for Full-time Salaried Employees
- System Regulation 31.01.02: Fair Labor Standards
- System Regulation 31.01.09: Overtime