Hiring Employees

What to Know and What to Expect When Hiring Employees

Posting Positions

Contact an HR Generalist for assistance with creating a job requisition and receiving all necessary approvals to create a new position or to advertise a vacant position. Positions must be posted for at least five (5) days and will be removed after 15 days unless a hiring manager needs the position to be posted for a longer period of time.

Recruiting and Selection

Identifying and selecting outstanding candidates to fill a position is critical to the ongoing success of Texas A&M University. Understanding the recruiting business process  helps hiring managers plan and execute a successful search. An HR Generalist will help hiring managers navigate this important step.

Common Hire Dates

All offers of employment for student worker, graduate assistant, staff and faculty positions will reflect either the 1st or 16th of the respective month as the employment date.

2023 Onboarding and Hiring Dates

FEBRUARY
Feb. 1 - Hire date and onboarding date (same day) 
Feb. 16 - Hire date and onboarding date (same day) 

MARCH
March 1 - Hire date and onboarding date (same day) 
March 16 - Hire date and onboarding date (same day) 

APRIL
April 1 - Hire date
April 3 - Onboarding date (first working day after hire)
April 16 - Hire date
April 17 - Onboarding date (first working day after hire)

MAY
May 1 - Hire date and onboarding date (same day)
May 16 - Hire date and onboarding date (same day)

JUNE
June 1 - Hire date and onboarding date (same day)
June 12 - Hire date and onboarding date (same day)
June 16 - Hire date and onboarding date (same day)
June 26 - Hire date and onboarding date (same day)

JULY
July 1 - Hire date
July 3 - Onboarding date (first working day after hire)
July 10 - Hire date and onboarding date (same day)
July 16 - Hire date
July 17 - Onboarding date (first working day after hire)
July 24 - Hire date and onboarding date (same day)

AUGUST
August 1 - Hire date and onboarding date (same day)
August 7 - Hire date and onboarding date (same day)
August 16 - Hire date and onboarding date (same day)
August 21 - Hire date and onboarding date (same day)

SEPTEMBER
September 1 - Hire date and onboarding date (same day)
September 11 - Hire date and onboarding date (same day)
September16 - Hire date
September 18 - Onboarding date (first working day after hire)

OCTOBER
October 1 - Hire date
October 2 -  Onboarding date (first working day after hire)
October 16 - Hire date and onboarding date (same day)

NOVEMBER
November 1 - Hire date and onboarding date (same day)
November 16 - Hire date and onboarding date (same day)

DECEMBER
December 1 - Hire date and onboarding date (same day)
December 16 - Hire date
December 18 - Onboarding date (first working day after hire)

Pre-Hire Requirements

Individuals may not begin work until the following processes are completed:

  1. Background Check – Usually completed within 24 hours of a prospective employee providing the required information.
  2. Degree Verifications – Prospective employees selected for positions requiring a degree must have their degrees verified.  Information is submitted to a clearinghouse and results are usually received within 24 hours of the submission.
  3. Form I-9, Employment Eligibility Verification - The Form I-9 has two sections that must be completed. Both sections of the form can be completed as soon as an individual accepts an employment offer but must ultimately meet the following completion dates:
    1. Section 1 – To be completed by the employee NO LATER than the hire date
    2. Section 2 – To be completed by the employer NO LATER than three business days from the hire date. The employer or an authorized representative MUST meet IN PERSON to verify documents. 

NOTE: Individuals must not be allowed to work until the I-9 process has been completed.

Onboarding

Employees will attend a central onboarding event on the first day of employment. HR Generalists will assist with scheduling new employees to attend.

Your HROE Generalist is here to help you every step of the way.