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Background Checks

Criminal Background Check

In accordance with Texas A&M University Rule 33.99.14.M1, Texas A&M University may perform criminal background checks for internal and external applicants for employment and shall perform criminal background checks of all finalists for appointment at Texas A&M. Texas A&M may also perform checks on existing employees as provided by University Rule 33.99.14.M1. Texas A&M University may perform criminal background checks on persons volunteering for any reason for any program, meeting, event or similar activity. 

All offers of employment for student employees, graduate assistants, staff, and faculty positions must use one of the four pre-determined common hire dates available each month. HROE has implemented a Hire/Onboarding form in Laserfiche which creates an automated, streamlined, and uniform onboarding process for all employee types (full-time, part-time, and temp/casual staff, graduate assistant, student workers, etc.). This form includes the information needed to initiate background checks for most hires. Please contact your HR Customer Support Hub for all your hire needs.

Note: A Criminal Background Check can be requested for Faculty, volunteers, camp volunteers’ or processes not initiated using the Hire/Onboarding form in Laserfiche  by completing the form at the link below. If you are unsure about what Form to use, please contact your HR Customer Support Hub.

Criminal Background Check Request Form

Criminal Background Check Instructions

Bulk Requests:  If you have 20 or more background checks to submit for the same employee type, please add the information to the Background Check Bulk Request spreadsheet and email it to onboarding@tamu.edu.

Degree Verification

The Degree/Licensure Verification Release Form is required for any position which requires a degree or for which the candidate has claimed a degree/professional license (e.g. CPA). It is also required for all internal promotions/transfers, PIN number changes, reclassifications and any exceptions to the approved hiring process.

Once the form is completed and signed by the candidate, please send it to the Onboarding team using the Secure Document Upload.

Students/Faculty/Grad Assistants (coming soon)