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Timesheets Overview & Resources

Overview

Timesheets are used by the Texas A&M University System to log and/or track hours worked. Most hours are entered directly in the employee’s Workday timesheet. A few TAMU exceptions use an alternative time tracking method called Kronos. Hours entered in Kronos are submitted to Workday Support for upload each biweekly payroll via an integration.

Affected staff include:

  • All biweekly (hourly) paid employees including staff, student workers, temporary/casual workers, and GANTS (grad assistant non-teaching)
  • Specific salary employees tracking time on projects (research projects, etc.). Hours entered by salaried employees is for record keeping purposes only; it DOES NOT feed to payroll results.

Time Entry:

  • Student employees can enter and submit hours worked on a daily basis for manager approval.
  • Full-time and part-time employees can enter hours on a daily basis but cannot submit their hours worked for manager approval until their entries for that week equal hours scheduled to work per their FTE, otherwise they will get an error. Employees should ignore the error when recording and saving hours on a daily basis
  • Workday has a validation for full-time staff to require 40-hours entered each work week. The 40 hours can be a combination of regular hours, approved time off (vacation, sick, FLSA Comp Time, etc.) and time off with no pay (unpaid time off)
  • All employees are encouraged to submit their timesheets on their last working day of each pay period.

If Timesheets are not submitted and approved by biweekly payroll deadlines, the employee will not be paid on the expected pay day.

Resources

Employees

Managers

Timekeepers & HR Contacts (in addition to Manager Resources)

General Resources (available to all employees)

System Regulations & University Rules

Requesting Help

For assistance beyond the resources outlined above, first contact the HR Professional(s) who support your department or agency. Any further questions on these topics for TAMU/TAMUG/TAMHSC employees can be directed as follows; other shared services employees should contact their campus or agency equivalents: