Eligible employees are entitled to paid vacation leave each year. The amount of vacation leave each employee receives is determined by length of state service.

Eligibility Requirements

  • Eligible employees may begin to use vacation accruals after six months of continuous state employment; additionally:
    • Previous faculty, staff, student, and wage employment with the state will count toward this requirement;
    • State employees are required to satisfy the continuous six month requirement only once in his/her employment career with the state;
    • Employees may begin to use vacation leave on their true continuous six month anniversary. Example: an employee who begins state employment on January 15 may begin to use his/her available vacation leave on July 15.
  • Students holding positions for which student status is a requirement for employment are not eligible for vacation leave.

General Information

  • A supervisor may deny a request to use vacation leave if granting that leave will place an unreasonable burden on the department or work area.
  • Previous employment with independent school districts and junior colleges will not count for purposes of leave accrual rate or vacation leave transfer.
  • Employees who are on leave on the first workday of a month may not take vacation leave accrued for that month until the employee returns to duty.
  • Accrued vacation leave is earned based on years of total state employment; you may review vacation accrual rates here.
  • Special accrual rates for return-to-work retirees will apply; you may review accrual rates for returning retirees here.

Paid Leave Received From Or Transferred To Another State Agency

New Texas A&M employees with prior state employment or departing Texas A&M employees who transfer to another state agency may have their sick and/or vacation leave transferred to their new positions where appropriate.

Administrators: You may use the forms below to validate the number of hours to be transferred or received.

Leave Transfer Out Form:
Use this form to validate leave hours transferred out to your former employee's new state agency.
Leave Transfer In Form:
Use this form to validate hours received from your new employee's prior state employer.

Vacation Leave Upon Termination of Employment

  • Upon termination or separation from the University, an employee who has completed six months of continuous service is entitled to a lump-sum for all eligible unused vacation time.
  • Employees who are in a non-leave-accruing position and are leaving or retiring from the University with a balance of previously earned vacation hours in a leave-eligible position will be compensated for those hours at the rate of pay in the last position held that the accrued vacation hours were earned (Texas Government Code 661.063[b]).
  • Employees may request that they remain on the payroll to exhaust any eligible remaining vacation leave after their last day at work; however, the final decision rests with the department regarding the use of additional vacation days to remain on the payroll or the processing of a lump-sum payment.