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Supplemental Compensation and Dual Employment

The guidance provided on this webpage is for Staff, Temporary/Casual and Student employee types for Texas A&M University.

Updates:

Standard Administrative Procedure 31.01.99.M0.02, Supplemental Compensation and Dual Employment was revised on June 9, 2021. Revisions to the SAP clarified:

  • Human Resource (HR) units for each type of position and which types of positions each HR unit is responsible for.
  • Defined new and existing terms.
  • Provided clarification on specific terms used in Workday.
  • Addressed current practices using Workday.
  • Provided clarity on extra compensation, added jobs and compliance issues not covered in the previous SAP.

Responsible HR Unit:

The responsible HR unit is based on the type of position:

  • The Division of Human Resources and Organizational Effectiveness (HROE) is responsible for staff, student and temporary/casual positions.
  • The Division of Research is responsible for non-faculty research positions (including TAMUG).
  • Faculty Affairs is responsible for faculty positions (including TAMUG).
  • The Graduate and Professional School is responsible for graduate assistant positions.
  • Texas A&M University at Galveston (TAMUG) Human Resources is responsible for TAMUG positions.

The request for extra compensation will be submitted to the appropriate HR unit for review PRIOR to services being performed. The appropriate HR unit will determine if the supplemental compensation will be processed as a One-Time Payment, Add Additional Job or other salary action in Workday.

 

Texas A&M University utilized specific earning codes for Allowances and One-Time Payments when submitting a Request One-Time Payment or Request Compensation Change in Workday.

Disclaimer: Earning Codes are compensation elements linked to One-Time Payments and Allowances in Workday. Per section 3 of Standard Administrative Procedure 31.01.99.M0.02, Supplemental Compensation and Dual Employment the earning codes (stated above) are the only earning codes utilized by Texas A&M University. Definitions were adapted from the TAMUS Compensation Plan and Earning Code Descriptions. Guidance on One-Time Payments and Request Compensation Changes were provided by HROE Class & Comp.

Step 1:
PRIOR to submitting a request in Workday, the department will:

Step 2:
Submitting a request to the appropriate HR Unit:

  • Texas A&M Positions: Email completed Supplemental Compensation and Dual Employment form to hrcomp@tamu.edu.
  • Texas A&M Health: Email completed Supplemental Compensation and Dual Employment form to hschr@tamu.edu.

Step 3:
The appropriate HR until will review the request to determine if the supplemental compensation will be processed as a One-Time Payment, Add Additional Job or other salary action in Workday and will respond by email with their guidance for the payment.

If the payment is determined to be processed as a One-Time Payment, the appropriate HR unit will provide the One-Time Payment Reason and One-Time Payment Plan for processing of the Request One-Time Payment business process in Workday.

Step 4:
Department will submit a Request One-Time Payment business process in Workday with the information provided in Step 3 and will attach the approval from HR to the action.

  • A job aid for One-Time Payment may be found at Workday Help in your Single Sign On (SSO) menu.

One-Time Payment Routing:

One-Time Payments (excluding Merit) for Staff, Temporary/Casual and Student Positions for Texas A&M in Workday: HR Contact > Compensation Partner > Manager > Department Head

 

Teaching in Excess of 100% - Staff: Payment for teaching duties by non-faculty employees in excess of 100% in the employee's regular job duties.

The Supplemental Compensation and Dual Employment form will not be needed for Teaching in Excess of 100% - Staff. Instead, the department will attach the memo of approval from the Faculty Affairs to the action in Workday.

Payments can be processed as follows:

  • Allowance
  • One-Time Payment (Routing in Workday: HR Contact > Compensation Partner > Manager > Department Head)

Workday Job Guide – Teaching in Excess of 100% - Staff