Workday @ Texas A&M

Workday

The Texas A&M University System is replacing various legacy mainframe payroll and human resource systems with one unified system called Workday. Starting December 17, 2017, The A&M System will benefit from Workday’s intuitive, web-based applications with self-service and mobile capabilities.

Login to Workday from the Single Sign-On (SSO) menu.

Important Legacy System Cutover Dates
Printable Matrix for Important Legacy System Cutover Dates

RECRUITING

  • Tues, November 28 (changed from Thurs, December 7)
    Last date for open positions to be submitted to HR for posting in PATH or HSC Jobs.  Please note any job posted at this time will only be open for five days.  Open positions received by HR after this date will be held and posted in Workday during the soft launch period opening December 6. 
  • Tues, December 5 (changed from Fri, December 15)
    All PATH and HSC Jobs postings are placed on hold. Departments may complete their hiring selection from the applicants to their open positions in PATH or HSC Jobs, but the postings will be closed to additional applicants.
  • Wed, December 6
    First day that job requisitions can be entered and prepared by TAMU and HSC HR staff. Once posted, job openings will appear for candidates on the System Member Workday external jobs site(s).   Departments will not be able to view potential candidates in Workday during this period, but external candidates can apply to any open jobs.
  • Mon, December 18
    First business day Workday is open for job requisitions to be submitted. HR Liaisons and Managers can access requisition/applicant data in Workday.

PAYROLL

  • Fri, November 17 at NOON: 
    Deadline for Monthly EPAs with actions effective November 20, 2017 and earlier to be IN PAYROLL’S INBOX to guarantee their review and approval. 
  • Mon, November 20: 
    Starting November 20, 2017, Canopy will not allow the creation of monthly EPAs. Please plan ahead and route EPAs as soon as feasible; monitor their status to ensure that routing is proceeding in a timely manner. In the event of EPAs needing departmental correction and re-routing back to payroll or late EPA arrival, be aware that Canopy will cancel all incomplete and unapproved EPAs on November 20.
  • Mon, November 20 – Fri, December 15:
    Monthly actions effective November 20, 2017 through December 15, 2017 will require double entry in both the BPP and Workday  Payroll and HROE staff will do some of the double entry work on behalf of the department. We strongly encourage departments to minimize use of the PAR (Payroll Action Request) during this time and wait to enter into Workday after Go Live.  Monthly actions available during this interim double entry time are limited to:
    • new hire or rehire
    • transfer out / transfer in
    • promote out / promote in
    • termination
    • reclassification
    • salary change

Other actions such as source of fund changes, annual term updates, % effort changes, name changes, adloc changes or retirements will need to be entered by the department directly in Workday after December 17. 

  • Thurs, December 14 at NOON: 
    Deadline for critical Biweekly EPAs with actions effective December 17, 2017 and earlier to be IN PAYROLL’S INBOX to guarantee their review and approval.  Even though critical Biweekly EPAs (actions that cannot wait until Workday Go Live) can be created in Canopy between November 20, 2017 through December 15, 2017, it will require manual entry into Workday.  Please plan ahead and route critical EPAs as soon as feasible; monitor their status to ensure that routing is proceeding in a timely manner.  In the event of EPAs needing departmental correction and re-routing back to payroll or late EPA arrival, be aware that Canopy will cancel all incomplete & unapproved EPAs on December 15.
  • Sun, December 17:
    Workday Go Live
  • Wed, December 20:
    Last day to process employee transactions in Workday for the January 2, 2018 ( monthly pay day).  Any employee actions not fully approved by December 20, 2017 will continue in routing for processing no earlier than the next monthly payroll which is February 1, 2018.
  • Fri, December 22:
    Last day to process employee transactions in Workday for the January 5, 2018 ( biweekly pay day).  Any employee actions not fully approved by December 22, 2017 will continue in routing for processing no earlier than the next biweekly payroll which is January 19, 2018.
Learning Labs

The purpose of the drop-in learning lab is to allow Workday users (faculty, staff, and student employees) the opportunity to log into Workday prior to Go Live and walk through common actions they will perform.  Users will access Workday through Single Sign-On (SSO) and will be prompted to authenticate using their SSO or NetID credentials. The learning script will take 15 to 30 minutes to complete.

TAMU General Services Complex, Suite 2201 | 8:30 a.m. – 4:30 p.m.

  • Tuesday, November 21

Health Science Center (HRS) drop-in learning labs will also be available:

HSC Health Professions Education Building (HPEB), Room 1051| 9:00 a.m. - 4:00 p.m.

  • Monday, November 20
  • Tuesday, November 21
Open Forums

The Workday Open Forums are intended to introduce the campus community to Workday, the progress being made with the transition, and potential impacts to our campus. The Open Forums will become more defined and audience specific as the year progresses. Open dialogue is encouraged.  Read the Forum Q&As.

  • Future Forums
    • Wednesday, January 17 | Rudder 601 | 9:30-11:00 a.m.
    • Wednesday, February 14 | MSC 2406 | 9:30-11:00 a.m.
  • Past Forums
Go Live

Workday will launch Sunday, December 17, 2017