Flexible Work Schedules

Budgeted employees in good standing and whose job duties and responsibilities are suitable for flexible work (flex) schedule arrangements are afforded the opportunity to establish a flex schedule subject to the following conditions:

• The work week at Texas A&M is Sunday through Saturday. The employee and manager set the employee’s desired flex schedule based on ensuring adequate coverage during the department’s normal hours of operation. The Department Head will ensure that the office is open for operation during the established business hours for their respective campus.
• An approved flex schedule arrangement may be modified, continued, or discontinued at the discretion of management at any time. All flex work schedule arrangements must be routed for review and approval through the manager and appropriate administrative channels including the Department Head and Executive Approver in Workday before being implemented.
• Adequate staff coverage and supervision, sufficient to meet the operating requirements of the department and ensure quality service, are required at all times. Both internal and external customer needs must be considered to determine adequate staffing. One or more employees may assume, with the managers approval, coverage responsibility.
• Work that requires regular supervision or essential interaction with other staff must be scheduled when managers and interacting staff are available.

Managers will:

• ensure flexible work schedules are administered consistently and equitably;
• ensure that the regulations/rules and coverage requirements are understood and adhered to;
• following approval of the flex schedule, all original correspondence and related documentation will be maintained in Workday

Employees will:

• plan and organize their time to meet the requirements established by the manager,
• participate in the resolution of conflicts between the job and the flexible work schedule and inform the manager when coverage is not adequate.

Administration:

The computation of benefits is the same for employees with a flexible work schedule as for those working a standard schedule. Departments must ensure each non-exempt (paid hourly and eligible for over-time) employee in a flexible work schedule arrangement records total hours worked each day and documents exceptions to the normal work day (such as approved overtime, vacation, or other absences) in Workday through the Workday Time Worklet or in Kronos. A flexible work schedule does not limit the hours that an exempt employee must work to complete job requirements.

Each employee using a flexible work schedule shall receive their allotted holiday hours based on the employee’s position percent effort. If additional hours are normally scheduled to be worked, the employee must either take additional hours of vacation or work additional hours during the workweek to make up the difference. If fewer hours are normally scheduled to be worked, the manager may authorize the employee to adjust their schedule that work week to ensure the total hours for the week are consistent with the employee’s position percent effort.

Leave requests must be submitted for hours missed during the employee’s flexible work schedule in Workday through the Workday Time worklet or in Kronos. For example, an employee whose flexible work schedule includes a 10-hour work day, must submit a request for 10 hours of leave if that workday is missed due to illness or vacation.

• System Policy 33.06: Hours of Work for Full-time Salaried Employees
• System Regulation 33.06.01: Flexible Work Arrangements