Emergency Leave

Emergency Leave for Death of a Family Member

Eligible Texas A&M University employees who need to take time off due to the death of an immediate family member are eligible for emergency leave. Immediate family members are defined as an employee's spouse, or the employee's or spouse's child, stepchild, parent, stepparent, brother, stepbrother, sister, stepsister, grandparent, step grandparent, great grandparent, step great grandparent, grandchild, step grandchild, great grandchild or step great grandchild.


A department head or designee may approve up to five (5) working days of emergency leave with pay for the death of an employee's family member. The approval of the appropriate Vice President, or designee, is required for emergency leave with pay when such leave exceeds five working days.

General Provisions

  • Employees are not required to attend the family member's funeral in order to be entitled to use emergency leave.
  • Emergency leave hours are not required to be used consecutively; however, granted hours must be taken within 6 months from the date of the family member's death.
  • Relationships that exist due to marriage will terminate upon death or divorce. For example, emergency leave for an ex-spouse's death would not apply, nor would it apply for the death of an ex-spouse's family member.
  • Emergency leave for the death of a family member may not be used after an employee has terminated employment and is on the payroll to exhaust his or her vacation leave.

Justified Emergency Leave under Other Circumstances

Eligible Texas A&M University employees may receive paid Justified Emergency Leave of Absence for Other Circumstances for situations not covered in Texas A&M rules or regulations.

Upon requesting emergency leave not covered in Texas A&M rules or regulations, an employee must show good cause for the leave. The routing approval authority of this leave type is as follows:

Leave Requested First Approver Final Approver
Up to 5 days Supervisor Department Head
6 to 10 days Department Head VP or Designee (non-academic division) or Associate/Assistant Provost or Dean (academic division)
Beyond 10 days Associate/Assistant Provost or Dean (academic division) Vice President