2020 Hiring Authorization

New Hiring Authorization Process for Staff (non-faculty) Positions

On March 26, 2020, President Young announced a new hiring authorization process requiring his approval for all recruiting, selection, and hiring activities for the foreseeable future.

 


Hiring Authorization Instructions and Form

  1. Complete the 2020 Non-Faculty Hiring Authorization Request Form online to facilitate routing.
  2. Once completed, the form must be routed to the final approver (Academic: Provost, Non-Academic Units: Vice President) for your organization.
    • Final level of approval should be the highest executive level within the organization under the President.
    • Departments may seek additional approvals based on internal protocols prior to submitting to executive approver.
  3. After final approval, the form should be signed, scanned and emailed to Human Resources and Organizational Effectiveness (HROE) at jobs@tamu.edu for TAMU or hschr@tamu.edu for HSC
    with subject: Hiring Authorization Request, to obtain final approval by President Young.
    • Final decisions will be emailed to the final approver making the request.
    • All decisions will be recorded and tracked by HROE Talent Management for review and action on future recruiting, selection and hiring requests.

 


Frequently Asked Questions

 

What positions are impacted by the new hiring authorization process which requires President Young’s approval for all recruiting, selection, and hiring activities?

Staff positions (budgeted, temp/casual, full-time or part-time)

Faculty positions (APT, tenure-track or tenure-review-upon-hire, full-time or part-time) – For additional information, visit the Dean of Faculties website.

 

Are there any positions that are currently excluded from this new hiring authorization process? (updated 5-11-20)

Positions that are paid 100% on sponsored research funds (02-4XXXXX accounts) are excluded from the new hiring authorization process. For additional information, visit the Division of Research website. Positions funded by University or departmental grants are not excluded from the new hiring authorization process.

Student employee positions including graduate assistants are excluded from the new hiring authorization process.

 

I have a new staff employee already scheduled to start in the next few weeks.  Can they still begin their employment as scheduled?

Yes, in light of the new hiring authorization process announcement, current commitments to new hires will be honored. However, our guidance remains to delay the start of a new hire if at all possible. If that is not possible, then each department is responsible for ensuring that all needed services (UIN, Workday entries, Onboarding activities, ID card, etc.) are available to enable the employee to perform work. Departments should carefully consider what it takes to onboard a new employee and if the necessary staff will be available.

On March 20, The Department of Homeland Security announced a temporary option for employers to fulfill the Form I-9 requirements, however, those options are not currently applicable to Texas A&M since we continue to have essential employees on campus. Please review the NEW Guidelines for I-9 Processors During Covid-19.

 

Off-campus visitors are not allowed to attend meetings on campus.  Are new hires considered visitors to campus?

No, a newly hired employee reporting for work on their hire date is not considered an off-campus visitor and may come to campus for onboarding. 

 

I have an active recruitment (search) going on right now for a new staff employee.  Can I continue moving forward with the process?

No. As a result of the new hiring authorization process, all recruiting, selection and hiring activities will be halted. Only positions identified as essential to the ongoing operations of Texas A&M University and approved by President Young will be allowed to continue the recruitment process to fill the position.

Job requisitions currently posted will be un-posted until approval to proceed with the recruitment process from President Young is obtained. Once this approval is given, we will re-post your job requisition.

 

How do I request approval to start the recruitment process for a staff position?

See the Hiring Authorization Instructions listed at the top of this page for the process to obtain President Young’s approval.

 

I have a candidate for a staff position whom I am ready to make an offer to. How should I proceed?

All active recruitment activities currently in process will be required to obtain approval from President Young in order to move forward with an offer.  

 

I have a vacant staff position that I need to post.  When will it be posted? 

Hiring managers are required to obtain approval from President Young before a job requisition will be posted. Job requisitions currently posted will be un-posted until approval from President Young is obtained to proceed with the recruitment process. Once this approval is given, we will re-post your job requisition.

See the Hiring Authorization Instructions listed at the top of this page for the process to obtain President Young’s approval.

 

With the new hiring authorization process in place, does that mean I lose my budgeted staff vacancy?

No, budgeted positions already approved prior to the COVID-19 pandemic remain approved, however, if they are not an essential position to the ongoing operation of the university at this time, the recruitment will be delayed until further notice.