ORIGAMI – New Workers’ Compensation Process for Submitting the First Report of Injury
Effective immediately, all First Reports of Injury must be submitted online through Origami.
- No login required to access the Origami portal.
- Use of the Lookup function when completing the incident is critical to ensure data is populated correctly from Workday (identified by ‘Lookup’ or the Search Magnifying Glass). Please be aware that the Workers’ Compensation (WC) Liaison is an employee on the Benefit Services team, not at the departmental level. For Texas A&M Health Science Center, the WC Liaison is Kathy Miller.
- Fill in all information and select Complete Incident. Immediately send an email to firstname.lastname@example.org (TAMU) or email@example.com (HSC) for proper processing.
- The employee, employee’s supervisor and Workers’ Compensation Liaison receive an email regarding the incident.
- Submit your First Report within 24 hours to ensure compliance for timely submission.
For further details, please review Incident Entry Quick Reference.
The Texas A&M University System Workers' Compensation Insurance (WCI) Program was created by the State of Texas to provide reasonable and necessary medical coverage and disability payments to employees who sustain injuries or occupational diseases while in the course and scope of their employment.
All employees whose names appear on the payroll of the University are covered under the program at no personal expense. This coverage includes student and wage employees.
Injuries or Incidents Involving Visitors and Students (non-work related)
Students and visitors (non-employees) who suffer an injury or illness are not eligible for WCI compensation; however, injuries, illnesses, or incidents that are observed by faculty/staff or are otherwise reported should be documented on the Environmental Health & Safety Student/Visitor Incident Report. This form includes relevant contact information and instructions.
General Employee Responsibilities
Employees who suffer an injury or illness as a result of and in the course and scope of employment should immediately notify his/her supervisor. Failure to report the injury within 30 days of the occurrence (or manifestation of the occupational disease) may result in the denial of the claim. Other responsibilities an employee may have pertaining to the accident may include, but are not limited to:
- responding to any correspondence delivered by the Texas Department of Insurance, Risk Management, or other agencies or individuals needing information regarding the incident;
- advising the treating practitioner that s/he believes the illness or injury may be work-related; and
- keeping Risk Management and/or the Texas Department of Insurance advised of any changes of address or phone numbers.
General Employer Responsibilities
Department liaisons, supervisors, or designees are required to report any work-related injury or illness to Origami as soon as possible after the incident is reported or has been identified. Other department responsibilities pertaining to an employee's accident in the workplace may include, but are not limited to:
- providing additional information such as witness statements, wage information, or medical information for purposes of determining eligible WCI benefits;
- investigating the accident to determine cause;
- implementing necessary procedures for the prevention of future accidents; and
- providing the employee the required Notice of Injured Employee Rights & Responsibilities document.
Note to Employees Seeking Medical Assistance: Your health care provider, emergency room, or pharmacy may request billing information regarding your Workers' Compensation claim. For these purposes, provide the Notice of Injured Employee Rights & Responsibilities information to your treating physician or pharmacist:
301 Tarrow, 5th Floor
College Station, TX 77840-7896
Phone: (979) 458-6330
Note to HR Liaisons and Supervisors: Absences due to work-related injuries may also fall under the provisions of The Family and Medical Leave Act (FMLA). Proper FMLA procedures must be followed.
Early Return to Work Program
Departments are obligated to attempt, in good faith, to provide meaningful temporary work to those employees who are required to work under a practitioner's restrictions or limitations. Please review additional information regarding the university's Early Return to Work Program if your employee has restrictions regarding his/her return-to-work status.