Workday & You

The Texas A&M University System is replacing various legacy mainframe payroll and human resource systems with one unified system called Workday.

Workday

 

 

 

 

Starting in December 2017, The A&M System will benefit from Workday’s intuitive, web-based applications with self-service and mobile capabilities. Workday will will replace many of the current Single Sign-On application. It will launch December 17 with the following modules: HCM (Core HR), Compensation, Benefits, Payroll, Recruiting, Absence, Time Tracking, Reporting, Talent Management, and Performance Management.

Workday Roles
Workday Learning & Resources

Training and Readiness Strategy

Workday Training Strategy

  • Awareness Training – TrainTraq assignments released September 18
    • HR Departmental Processors / Liaisons, Managers (supervisors), View Only – eLearning
      • TAMUS Workday Core Concepts
      • Navigating Workday
      • Reporting
    • Core (Partner roles) – eLearning
      • TAMUS Workday Core Concepts
      • Navigating Workday
      • Workday Core HCM Concepts (Core)
      • Workday’s Approach to HR Business Processes
      • Safety
        • HR Partner
        • Safety Partner
        • Workers Compensation Partner
      • Reporting
  • Skills Training – TrainTraq assignments released October 23
    • Managers (supervisors) – eLearning  
      • Workday Core HCM Concepts (Manager)
      • Merit and Performance Management
      • Managing Your Inbox
      • Recruiting
      • Staffing and Separation
      • Time Off and Leave / Time Tracking
    • HR Departmental Processors / Liaisons – WebEx (each offered 3 times per week; only need to participate in one session per week; recording will also be available)
      • October 17 (10a-12p); October 18 (1p-3p); October 19 (2p-4p)
        • Workday Core HCM Concepts (HR Dept Processor / Liaison)
      • October 24 (10a-12p); October 25 (1p-3p); October 26 (2p-4p)
        • Recruiting
      • October 31 (10a-12p); November 1 (1p-3p); November 2 (2p-4p)
        • Staffing and Onboarding
      • November 7 (10a-12p); November 8 (1p-3p); November 9 (2p-4p)
        • Goals and Performance, Tracking Time, Managing Time Off and Leave
      • November 14 (10a-12p); November 15 (1p-3p); November 16 (2p-4p)
        • Answering Common Employee Questions, Answering Common Manager Questions, Go Live Information

Workday Readiness Strategy

  • Manager Preparation
    • November 2017  Drop-In Learning Labs with Manager Scripts, Manager Q&A and Readiness Forum
  • Employee Preparation
    • November 2017  Drop-In Learning Labs with Employee Scripts,  Online Video
    • December 2017  Day 1 Login Checklist

 


Workday Pulse Checks

Distributed to Leadership, Managers, HR Departmental Processors/HR Liaisons, Core HR/Payroll/Benefits

  • Workday Pulse Check #1 – completed!
  • Workday Pulse Check #2 – Leadership completed!
    • Core HR/Payroll/Benefits:  June 5
    • Managers: June 19
    • HR Departmental Processors / HR Liaisons:  June 12
  • Workday Pulse Check #3 – coming soon!
    • Leadership :  August
    • Core HR/Payroll/Benefits:  October
    • Managers:  October
    • HR Departmental Processors / HR Liaisons:  October

Change Impacts

  • Save for Summer – replacing Extended Pay Plan beginning January 2018
  • Biweekly Pay Periods – change biweekly pay periods to run from Sunday to Saturday beginning September 1
Workday Open Forums

The Workday Open Forums are intended to introduce the campus community to Workday, the progress being made with the transition, and potential impacts to our campus. The Open Forums will become more defined and audience specific as the year progresses. Open dialogue is encouraged.  Read the Forum Q&As

  • Upcoming Open Forums
    • Wednesday, November 15 | Rudder 601 | 9:30-11:00 a.m.
    • Wednesday, December 13 | Rudder 601 | 9:30-11:00 a.m.
    • Wednesday, January 17 | Rudder 601 | 9:30-11:00 a.m.
    • Wednesday, February 14 | MSC 2406 | 9:30-11:00 a.m.
Workday Learning Labs: November
  • November 6, 14, 15, 16, 17, 21
    • 8:00 a.m.-5:00 p.m.
    • General Services Complex, Suite 2201
Workday Data Protection in the Cloud
Protecting and securing our customers’ data is fundamentally important to Workday. Privacy and security at Workday are not add-on features; they are embedded in our service and business model. All Workday, customers are always on the same version of our software. This enhances our ability to innovate and our ability to protect our customers’ data. We can respond to security threats quickly by pushing security updates to our entire customer base and ensuring common data handling standards. We also operate on a unified security model. This includes user access, system integration, reporting, mobile device, and IT access.

We’re committed to key security and privacy concepts that promote a secure, safe regulated environment:

  • Our customers own and control their data. We only use customer data to operate our service and don’t monetize the data. Each customer determines what data to enter and configures the applications to best safeguard their data and can configure business processes to further safeguard the privacy of personal data.
  • Data is encrypted when it is in transit and at rest in our persistent data store. Workday encrypts every attribute value in the application before it is stored in the database. This is a fundamental design characteristic of the Workday technology. All customer data in the persistent layer is encrypted and accessed only by the application server.
  • We are transparent about where and how customer data is processed. We provide customers with visibility to our security and privacy controls through third-party audits (SOC-1 and SOC-2), through ISO (27001 and 27018), Safe Harbor and TRUSTe Enterprise certifications, as well as our Customer Audit Program.
Workday Contacts
Workday Change Champion
Brandy Kosh | b-kosh@tamu.edu | 979.845.1691
Workday Project Coordinators
Laura Dohnalik (staff) | ldohnalik@tamu.edu | 979.862.3854
Barbara Bayer (faculty) | bbayer@tamu.edu | 979.862.1146