You are here: Employee Services > Students > International Student Tax > GLACIER Tax System > GLACIER

What is GLACIER?

GLACIER is a nonresident alien tax compliance system designed to allow institutions to efficiently and effectively collect information, make tax residency and treaty determinations, manage paperwork, maintain data, and file reporting statements with the IRS. Texas A&M University will be using this web-based tool to ensure tax compliance on payments made to foreign nationals.

NOTE: Departments making payments to Guest Speakers/Independent Contractors who are not TAMU employees should follow the GLACIER Password request procedures provided by Financial Management Services-Accounts Payable.

Requesting a GLACIER Password for "M" pin Employees

1. Hiring department should email internationaltax@tamu.edu and include the following information:
   
   • Employee's first, middle, and last name
   • Employee's email address
   • Employee's pay period (monthly or biweekly)
   • Employee's hiring department
   • Employee's UIN number
2. Payroll Services receives email request and sends password to employee via e-mail.
3. Employee receives email notification of password and the log-in instructions for GLACIER.
4. Employee enters personal data and answers questions similar to those included on the History of Presence form.
5. GLACIER completes and prints the following:
   
   • Tax Summary Report (formerly History of Presence Form)
   • W-4 Form (if employee is a Nonresident Alien) Note: If the employee is a Resident Alien for tax purposes based on the personal data entered in step 4 above, GLACIER will instruct the individual to complete a W-4 as a U.S. citizen. In this instance the employee must go to the Payroll Services website and complete a W-4.
   • 8233 Form (if employee is eligible for tax treaty)
   • Attachments to 8233 Form
6. GLACIER instructs the employee to submit forms listed in step 5 to Payroll Services.
7. Employee submits forms to Payroll Services.

Note to Departments: The New Hire Packet that is submitted to Payroll by the hiring department must include a completed W-4. Departments may have the employee use the W-4 from the Payroll website, or wait until the employee provides the pre-printed W-4 from GLACIER to submit with the New Hire Packet.

Departments may obtain additional information on the need for individuals who are not U.S. citizens or Permanent Residents to enter data through GLACIER by reviewing the GLACIER FAQ on the Payroll Services website.

Please contact the Tax Section at Payroll Services at 845-2711 or email payroll@tamu.edu for questions or assistance.