Texas A&M University
Classification Specifications

General Description:  Coordinates administrative support for a unit or specialized activity and supervises other office support staff.

Typical:  Coordinates administrative support functions and supervises, trains and evaluates the work of other support staff and/or Student Workers; assigns tasks and evaluates job progress; coordinates administrative activities and services relating to office procedures, special analyses, project summaries and/or compliance functions; may represent the supervisor at meetings or committees; serves as a primary information resource on office support methods and processes; coordinates work flow and promotes communication between functional areas and outside units; provides guidance on preferred presentation of office communications and other materials; may maintain materials for availability on the World Wide Web or coordinates such activities; researches, compiles and applies information, making evaluative judgments on appropriate data to use; assists in the resolution of complex, highly sensitive and confidential administrative matters; analyzes requirements for projects or initiatives; coordinates and monitors action items; assists in providing solutions to recurring or unusual administrative problems; plans and coordinates logistical and administrative support for events, meetings, specialized activities, projects, long term initiatives or new programs; reviews and signs forms for supervisor; coordinates office records retention; coordinates the maintenance of office reference and resource materials; frequently adapts, combines or makes improvements to services, processes or programs; may serves as a personal assistant to an administrator or committee; performs related duties as required.

Received:  General instruction and occasional review from administrative supervisor.

Given:  Detailed instruction and frequent review of support staff and/or Student Workers.

Required:  Bachelor's degree or any equivalent combination of training and experience (eight years experience with high school graduation or four years with an Associate degree). Three years experience in office administration or project management including some supervisory experience.

Preferred:  Bachelor's degree. Five years administrative and supervisory experience.

Required:  None.

Preferred:  Certified Administrative Professional (CAP)

Typical:  Use of standard office equipment and personal computers.

Typical:  Working knowledge of spreadsheet, presentation and word processing software programs. Interpersonal and communication skills and ability to plan and organize effectively.