Texas A&M University
Classification Specifications

General Description:  Coordinates and oversees the records operations of University Police and to provide support to the Chief of Police and the Assistant Chiefs of Police, University Police personnel and the general public.

Typical:  Plans, organizes, and coordinates the everyday operations of the Records Unit; maintains the Records Management System (RMS); oversees data entries for accuracy; assigns, coordinates, and reviews the compilation and collection of daily reports generated by the department; assists UPD departmental personnel with Clerk and Smart (RMS – Records Management System); coordinates monthly reports (UCR, statistical reports, and monthly UPD reports); ensures accuracy of documentation and reports provided by other Records personnel, for departmental officers’ court appearances; provides report information to the public and university officials; maintains documentation of requests for release of records; ensures accuracy of confidential records and files; coordinates, performs, and ensures accuracy of arrest or citation background checks requested from other state or federal law enforcement agencies; supports University Police Department personnel; provides assistance to a diverse population of students, faculty, and staff; trains and supervises other records staff; and performs other duties as assigned.

Received:  General instruction and occasional review from Assistant Chief of Support Services.

Given:  Give detailed instruction and frequent review of records technicians and/or student workers.

Required:  High school graduation or any equivalent combination of training and experience. Eight years of experience in general office or clerical work, to include four years of experience in a law enforcement environment.

Preferred:  Six years of experience in a law enforcement environment.

Required:  None.

Preferred:  None.