Individual Check Distribution

TAMU departments that achieve and maintain an exceptionally high participation rate in the University's Direct Deposit Program may request that payroll checks be distributed by Payroll, Tax, and Employee Resources to individual employees who are not enrolled in direct deposit. This provision for individual distribution is intended to benefit departments that ascribe to and successfully implement a University program, Direct Deposit, which provides personal benefits to employees and economic benefits to TAMU.

Prior to requesting approval for individual distribution, the director or department head should make every effort to encourage, support and maintain a 100% participation rate in direct deposit by all monthly and biweekly employees whose checks are distributed in that department. Departmental efforts and activities toward direct deposit participation must achieve and maintain a minimum participation rate of 98% of the total monthly or biweekly employees, or have no more than ten (10) employees who continue to receive checks, i.e., do not participate in Direct Deposit. The participation counts must be maintained for a minimum of three (3) consecutive months. Monthly and bi-weekly participation counts will be considered separately.

Prior to implementation of the change in distribution methods, from departmental to individual, the director or department head must request the change, and upon approval, must notify employees that those who elect to continue receiving paper checks will be required to pick up their checks personally from Payroll, Tax, and Employee Resources. The notification should be provided in enough advance of the change to allow individual employees sufficient time to plan for picking up checks at a location other than the department.

Quarterly review of a department's direct deposit participation may result in notification by Payroll, Tax, and Employee Resources that distribution will revert to departmental distribution depending upon decreased participation in direct deposit or other related factors. Suggestions for promotion, achievement, and maintenance of direct deposit participation at the departmental level, are included in the Guidelines for Individual Distribution of Payroll Checks.

Questions regarding check distribution should be directed to Payroll at 845-2713 or payroll@tamu.edu.