Procedure for New Employee Benefit Enrollment

Effective June 8, 2009, the New Employee Enrollment System (NEES) is replaced by the New Employee Insurance Benefits (iBenefits) online system. The iBenefits system requires a universal identification number (UIN). You should generate a UIN or obtain one from your departmental UIN Manager before entering new employees into iBenefits.

For additional tips about iBenefits, including a new employee’s SGIP eligibility based on hire date, please see Tips for Using iBenefits.

To set up a new benefits-eligible employee to enroll in insurance online, follow these instructions.

Log into Single Sign On (https://sso.tamus.edu) and click on iBenefits from the menu.
Click on the link “How to create a New Employee record” and follow the instructions, also shown at this link: http://apps3.system.tamus.edu/Help/iBenefits/processor-faq/how-to-create-a-new-employee-record/
If there is currently an EPA for the employee you may select it from the list. Otherwise, you can enter the employee data manually.
The following information is required to set up the new employee:
- Adloc
- Work Zip Code
- Employment Date
- Employer Contribution Date
- Term Month
- Percent Effort
- Graduate Student
- Pay Type (annual or hourly)
- Annual Pay
Print the instruction page that appears after you have entered the employee data and give it to the new employee along with a copy of the New Employee Enrollment Booklet 2009-2010 (English). The Spanish version is not yet available.