HR Liaison Network News Archive

HR Liaison Network News contains important HR and Payroll information; it is emailed to departmental HR Liaisons weekly. They share this information within their departments as needed. Find your HR Liaison contact information here.

To search for past editions of HR Liaison Network News, please expand by year.

2016

January

  • Week of January 4, 2016 –Sylvia Coburn retirement, TRS annual statements, Naturally Slim program, Guardian form I-9 requirements, training compliance reports for January, review SSO security log; report suspicious activity
  • Week of January 11, 2016 – HR Liaison Network Meeting 02/16/2016, new employees for iBenefits, previous state service, WELCOA Health Awareness bulletins, Student Employee of the Year Award, “Taxes. Security. Together.” campaign
  • Week of January 18, 2016 –benefit enrollment and iBenefits for newly hired international students on F-1 or J-1 visa, Affordable Care Act (ACA) benefit eligibility determination for wage and student workers, 1095-C tax form, identity protection resources, form W-4 (2016) / Employee’s withholding allowance certificate, supplements routing through dean of faculties office, IRS phishing alert, iBenefits record for new benefit-eligible employees
  • Week of January 25, 2016 – HR liaison network meeting registration opening soon, sick leave direct donation process, veterans in government event, electronic notification for 1095-C tax, sick leave direct donation, TRS benefits handbook, “HR Express” newsletter, spring 2016 issue, employee rights in the workplace

February

  • Week of February 1, 2016 - Veterans in Government Event,  Benefits Orientation Session, HR Liaison Network Spring Meeting, President’s Meritorious Service Award Winners, Summer Insurance Premiums, 1095-C Tax Form Information, Walk Across Texas , Using Voter’s Registration Card on Form I-9, Alternate Work Location Available to Support Work/Life Balance
  • Week of February 8, 2016 - Creating iBenefits Document for New Benefit-eligible Employees, Sick Leave Direct Donation Process, Monthly Leave Accrual Eligibility, Walk Across Texas , WELCOA Health Awareness Bulletins, Use of Receipts on Form I-9, Coffee Conversations
  • Week of February 15, 2016- Federal (FLSA) Balance at End of Employment, Single Sign On (SSO) Passwords, 2nd.MD Information Session, RSVP for Staff Appreciation Week, 1095-C Tax Form Available in HRConnect, Benefit Briefs Newsletter, Spring HR EXPRESS, Performance Evaluations, PATHways Training and PATH Demos, Reviewing Job Duties
  • Week of February 22, 2016 - Changes in Employment that Impact Benefits Eligibility, Summer Insurance Premiums, RSVP Staff Appreciation Week, Voting Leave, Project Helios, Wellness Exam Incentive, PATHways Performance Plan Status Report, PATHways Training and PATH Demos Now Available, New Document in iBenefits

  • Week of February 29, 2016 - PMSA Event Kicks-Off Staff Appreciation Week at Texas A&M, Department Appreciation Day Friday, March 4, Tuesday is Election Day – Using Voting Leave, Reminder: Reusing Eliminated Staff PINs, Clery Act Information Added to Applicant Email, Self Assessment in PATH – Notification Email on March 2, Employee Input Encouraged

March

  • Week of March 7, 2016 - Spring Break – Holiday Pay Eligibility Reminder, Pending Documents in LeaveTraq, Periodically Encourage Monitoring of Vacation Balances, HR Liaison Graphic, Self Assessments Now Available, PATH Demos Now Available, Coffee Conversations – Friday, March 11
  • Week of March 14, 2016 - Retirement Strategies for Women Financial Education Program, Staff Appreciation Week Feedback Survey, Registration Open for Water Cooler 5K Fun Run/Walk, Revising the Performance Plan, Guardian Form I-9: Using Employment Authorization Document Form I-766
  • Week of March 21, 2016 - Early Release on Friday, March 25, Registration Open for Water Cooler 5K Fun Run/Walk, Workday Factsheet, Distribution A Memo: Annual Performance Evaluation, Access to Previous Online Evaluations, PATHways Training and PATH Demos, HR Liaison Network News Archive

  • Week of March 28, 2016 - Summer Insurance Premium Process, “ Pay Type for Wage and Student Workers, Water Cooler 5K Fun Run/Walk, Onsite Preventive Checkups, Benefits of Workday, Performance Evaluation, PATHways Demo, Training and Help Session, Revised Reporting Fraud, Waste & Abuse Course Available April 4

April

  • Week of April 4, 2016 - Spring Career Fairs, Benefits Orientation Session, Overtime, WELCOA Health Awareness Bulletins, TRS Member Contribution Rate to Increase, Printing Evaluations, Moving an Active Employee: Promotion vs Transfer, Training Compliance Reports, Selective Service Registration
  • Week of April 11, 2016 - Word on Workday, Evaluation Rating, PATHways Training and Help Session, Inactive Wage Employee Report, Coffee Conversations, Staff Forum with President Young, Day to Ride, View Position Descriptions
  • Week of April 18, 2016 - Veteran’s Career Fair, Summer Premium Notifications, Timeline and Additional Considerations, PATH User Interface Update, Retirement Processing – Plan Ahead for Smooth Transition Onsite Preventive Checkup Appointments Available, Wellness Exam Incentive, Employee Personal Data Form
  • April 25, 2016 - HR Guidance on Paid and Unpaid Interns and Other Volunteers, Save the Date: HR Liaison Network Summer Meeting, HR Liaison Continuing Education Reminder, BCS Chamber Spring Job Fair Thursday, April 28, Living WELL Aware Conference, May 25, Viewing Completed Evaluations Extension Request, Evaluations Should be Discussed Between Supervisor and Employee

May

  • Week of May 2, 2016 - Benefits Orientation Session – Wednesday, May 11, Reminder to Return Unused Sick Leave Pool Hours, Workday, PATHways Performance Evaluation Status Report, Relocation and Housing Hunting Allowance Payment Guidelines, New Employee Welcome (TAMU NEW) Orientation May 11, Training Compliance Reports, Creating a Discrimination-Free Workplace
  • Week of May 9, 2016 - Staff Engagement Initiatives Moving to HR, Summer Premium, Overtime Regulations Update, Showcase Your Department at the HR Liaison Network Meeting, Staff Climate Survey, Living WELL Aware Conference- May 25, Preventive Checkup, WELCOA Health Awareness Bulletins, Annual Enrollment Benefits Fair, Summer Premiums, Workday, May Edition, Performance Evaluation, Staff Photo Day May 21, Employee Input, Comments and Rebuttal
  • Special Edition May 10, 2016 – Time Tracking Needs
  • Week of May 16, 2016 - Authorization to Fill Requests, Summer Premium, Staff Climate Survey, Living WELL Aware Conference, Identity Protection Services, Onsite Preventive Checkup, Project Helios Happenings, PATHways Reports, Viewing Completed Evaluations, Retirement and Benefit Eligibility for Less than 12 Month Appointments During Summer, Pre-Employment Screening
  • Special Edition May 20, 2016 – Wellness Release Time
  • May 23, 2016 - Overtime Regulations, Relocation Service, Pending Documents in LeaveTraq, Staff Climate Survey, Living WELL Aware Conference, Memorial Day – Holiday Pay Eligibility Reminder, Wellness Works Lunch & Learn- June 7, Onsite Preventive Checkup Appointments , Annual Enrollment Benefits Fair – Save the Date, Wellness Release Time, TRS Member Contribution Rate to Increase, Performance Evaluation, Enter Next Year’s Goals (2016-2017), FMO/Payroll Services Drop Box Discontinued, Plan for Vacations
  • Week of May 31, 2016 - Benefits Orientation Session – Wednesday, June 8, Summer Premiums, Local State of Disaster in the B/CS Area, Unsafe Work and Travel Conditions, Help is Available at the EAP, Expanded Fitness Sessions Brought to You by Wellness Works, Summer Premiums for Employees Paid Monthly, Wellness Works Lunch & Learn, June 7, Wellness Release Time, Annual Performance Evaluations – Due Today, New Employee Welcome (TAMU NEW) Orientation June 8, Whether the Weather Impacts the Workplace

June

  • Week of June 6, 2016 - Family Medical Leave Act Reminder: Notification Requirements, HR Liaison Advisory Resource Group Applications Available June 13, 2016, HR Liaison Network Meeting – Registration Opening Soon!, WELLNESS WORKS! Lunch N Learn, June 7, Onsite Preventive Checkup Appointments – Limited Spaces Available, Annual Enrollment Information Coming Soon – Save the Date for Benefits Fair , WELCOA Health Awareness Bulletins, “HR EXPRESS” Newsletter, Summer 2016 Issue, PATHways Launch of the 2016-2017 Performance Management Program, Payroll Services Closed on Thursday, June 9, Training Compliance Reports for June – As of June 1, 2016, Benefits While Traveling
  • Week of June 13, 2016 - HR Liaison Advisory Resource Group: Information Now Available Online, Registration Open – HR Liaison Network Summer Meeting, HR Liaison Continuing Education Credit, Termination EPAs Needed to End Benefits Coverage, Annual Enrollment Coming Soon – Health Plan Enhancements and Premiums Announced, PATHways Launch of the 2016-2017 Performance Management Program Scheduled June 15, Review Position Descriptions in Preparation for 2016-2017 PATHways, Upcoming PATHways Training, Don’t Lose Those Vacation Hours
  • Week of June 20, 2016 - HR Liaison Advisory Resource Group Needs YOU!, Last Chance to Register for the Network Meeting, Pending Documents in LeaveTraq, Have You Read the Summer “HR EXPRESS” Newsletter?, COVIA Health Mobile Mammography and Bone Density Screenings, June 29 & 30, Sick Leave Pool Regulation Revisions, Annual Enrollment – Health Plan Enhancements and Premiums Announced, What is Project Helios?, Performance Management 2016-2017 Activation in PATH, Supervisor Email Notifications, Creating the Performance Plan – Best Practice, Caution! Use the Correct PATH Performance Program (2015-2016 or 2016-2017), I-9 and E-Verify Presentation, Employee Payroll Action Assistance, Changes to System Regulation, New University Rule and SAP Update, HR Liaison Network News – It’s Not Always Just for Liaisons

July

  • Week of July 5, 2016 - Application Process for HRLARG Closes this Week, Employee / Manager Assignments in Single Sign-On (SSO), Employee HRConnect Records, HR Liaisons, Please Check Your Email Signature, HR Liaison Training – Class Rescheduled, FEMA Disaster Assistance Due to May 26th Storm Damage, Annual Enrollment Now Open, University Holidays Approved for 2016-2017, Workday Configure and Prototype Phase, New Employee Welcome (TAMU NEW) Orientation July 14, Moving or Buying a Car this Summer?
  • Week of July 11, 2016 - New Graduate Student Employee Benefits Orientation, Assistance Needed Preparing for Workday Transition, Required and Recommended Workplace Posters, Year-end Processing Resources, Annual Enrollment Benefits Fair - July 12 & 13,  Updating Spouse Gender Information in iBenefits, Flexible Spending Account Reminders for Annual Enrollment, Benefits Services – Help Us Help You, WELCOA Health Awareness Bulletins, Getting Everyone Ready to Use Workday, Creating SMART Performance Goals, Upcoming PATHways Training, Inactive Wage Employee Report, Training Compliance Reports for July – As of July 1, 2016, HRConnect Department Admin Role
  • Week of July 18, 2016 -  Information about Texas A&M System-Wide Pay Plan and Overtime Changes, New Vendor and Revised Form for Criminal Background Checks, New Expanded Testing Options for Applicants, Flexible Spending Account Reminders for Annual Enrollment, Successful Annual Enrollment Benefits Fair, Staff Tuition Assistance Program, FREE, On-campus Fitness Sessions Brought to You by WELLNESS WORKS!, System Regulation 31.06.02, Sick Leave Donation Approved, Getting Everyone Ready to Use Workday – Training,  Inactive Wage Employee Report, 2016 Leadership Institute – Applications Now Being Accepted, Benefits for Dual-Career Couples
  • Week of July 25, 2016 - Sample FY2017 Salary Memos, New Graduate Student Employee Benefits Orientation, Postdoctoral or Graduate Student Fellows Benefit Process, A&M Care Plan to Issue New ID Cards, Annual Benefit Enrollment Closing Soon, Updating Spouse Gender Information in iBenefits, Flexible Spending Account Reminders for Annual Enrollment, Employees without First Names, Using the HR Search Box

August

  • Week of August 1, 2016 - Welcome Dr. Barbara Abercrombie, VP for HR & Organizational Effectiveness, Benefits Orientation Session – Wednesday, August 10, HR Review of Pay Rates on Postings and Position Actions, Termination EPAs Needed to End Benefits Coverage, End of Fiscal Year LeaveTraq Reminders, HR Liaison Continuing Education Credit, Annual Enrollment Follow-Up: Check your Annual Enrollment Document, Annual Enrollment Follow-Up: Dependent Verification, A&M Care Plan to Issue New ID Cards, What’s Happening with Project Helios?, Coaching Tips for Supervisors, New Employee Welcome (TAMU NEW) Orientation August 10, Training Compliance Reports for August – As of August 1, 2016, Coming Soon – Updates to Information Security Awareness, 2016 BV-SHRM Business Seminar, Non-Monetary Awards to Boost Retention
  • Week of August 8, 2016 - Benefit Enrollment and iBenefits – Newly Hired International Graduate, Student Employees (GSEs), New Semester Means New Employees for iBenefits, Understanding Benefit Enrollment Windows for New Hires, Does Your New Employee Have Previous State Service?, FMLA Recertification for New Fiscal Year, WELLNESS WORKS! Fitness Sessions, New Graduate Student Employee Benefits Orientation, COVIA Mobile Wellness Days - August 24 & 25, TRS Member Contribution Rate to Increase Effective September 1, 2016, WELCOA Health Awareness Bulletins, Tentative Prep Budget Roll to Active, Roll to New FY Canopy Feature, Estimated Time, 2016 Leadership Institute - Applications Due Monday, August 15, Need to Know Who to Call in HR? Use the Online Directory
  • Week of August 15, 2016 - HR Liaison Advisory Resource Group, New Graduate Student Employee, Benefits Orientation – August 22, Affordable Care Act (ACA) Benefit Eligibility Determination, Leave Without Pay Process, Postdoctoral or Graduate Student Fellows Benefit Process, Benefit Enrollment and iBenefits – Newly Hired International Graduate Student Employees (GSEs), Naturally Slim Program, FY2017 EPAs for Budgeted Positions, Roll to New FY Canopy, Wage Positions, Estimated Time, Graduate Student List, New Hire Documents, Effective Interviewin

  • Week of August 22, 2016 - End of Fiscal Year LeaveTraq Reminders, Termination EPAs Needed to End Benefits Coverage, ORP Retirement Plan Enrollments, Creating iBenefits Document for New Benefit-eligible Employees, Save the Date, October 20 – Financial Wellness Fair, Using Sick Leave for Parent-Teacher Conferences and other Educational Activities, Project Helios Resources , FY2017 EPAs for Wage Positions, Roll to New FY Canopy Feature, FY2017 Pay Schedules and Processing Calendar, Using a PIN Created During FY2017 Prep Budget, New Hire Documents, Pay Periods and Dates for Biweekly Paid Employees to be Adjusted, Overtime for Estimated Time, Registration Open for the 2016 BV-SHRM Business Seminar, Required Education Means Verifying the Degree

  • Week of August 29, 2016 - WELLNESS WORKS! Fall Fitness Session Schedule, Transition Period Coming for System-Wide Pay Plan Implementation, Dual Employment Agreement Forms for New Fiscal Year, Newly Hired International Graduate Student Employees (GSEs), Understanding Benefit Enrollment Windows for New Hires, Does Your New Employee Have Previous State Service?, Resource for Hiring Supervisors, All Employees Require a Manager in SSO, EPAs for Terminations, FY2017 Pay Schedules and Processing Calendar, New Hire Documents, Graduate Student List, Annual Term Modifie, New TrainTraq Assignment – Required Emergency Alert System Notification, Workday Transition Resources for HR Liaisons

September

  • Week of September 5, 2016 - Communication Regarding Fair Labor Standards Act Exemption Status, Benefits Orientation Session –Sept. 14, EPA Completion Deadline for ISS Premium Waiver Process, Vacation Hours Exceeding Carryover Limits, Annual Enrollment Initialization Complete, Current FY17 Benefits, WELCOA Health Awareness Bulletins, Mid-year Progress Reviews and Performance Evaluations, TimeTraq Timesheet Adjustments, Graduate Assistants Working Greater than 50% Effort, Employee State Income Tax (SIT) Verification Form, Annual Term Modifier, EPA Processing, National Payroll Week: September 5-9, 2016, New Employee Welcome (TAMU NEW) Orientation September, Training Compliance Reports for August, Today’s a Holiday? – Labor Day

  • Week of September 12, 2016 - Save the Date – Abercrombie Campus Forum for Faculty and Staff, Campus Safety Awareness Month, WELLNESS WORKS! Lunch & Learn, Vacation Leave Lapse Process Complete, Update on Communication Regarding Fair Labor Standards Act Exemption Status, Does Your New Employee Have Previous State Service?, Understanding Benefit Enrollment Windows for New Hires, Employee State Income Tax (SIT) Verification Form, EPA Processing, Do You Know Who to Contact for Your HR Needs?

  • Week of September 19, 2016 - A Conversation with Dr. Barbara Abercrombie, Flu Vaccine Clinic – Come Prepared; Get Vaccinated, Save the Date: Financial Wellness Fair, October 20, Project Helios Resources, Preparing to Close the 2015-2016 Performance Management Program in PATH, Employee Location and Check Distribution, Recurring Supplemental Pay, Creditable State Service

  • Week of September 26, 2016 - Update on FLSA Notifications, Assistance Needed for Workday Transition, Required and Recommended Workplace Posters, Flu Vaccine Clinics September 28 & 29, A Week of “Fearless at 140” Events for Faculty and Staff, October 3-7, Performance Plans Due October 15, Recurring Supplemental Pay, New Employees Require a Manager

October

  • Week of October 3, 2016 - “Fearless at 140” Events for Faculty and Staff October 3-7, System-wide Pay Plan Title Information Coming Soon, Benefits Orientation Session – Wednesday, October 12, Word on Workday, October Edition, Performance Plans Due on October 15 – Reminder Emails Will Be Sent This Week, Inactive Wage Employee Report, New Employee Welcome (TAMU NEW) Orientation October 12 – Please Register by Friday, October 7, Training Compliance Reports for October – As of October 1, 2016, Campaign for Disability Employment
  • Week of October 10, 2016 - Date Change and Addition of TTVN Access for System-wide Pay Plan and FLSA Informational Sessions, Save the Date: HR Liaison Network Fall Meeting, November 16, Notice of EPA Blackout Period, November 21 – 30, Update on PATH Transition Period Coming for System-wide Pay Plan Implementation, Human Resources Awareness Month, Financial Wellness Fair – October 20, Register Now, Free Medication Management Service by HomeMeds, October 21, New FLSA Working Hours Workshop for Supervisors and Employees, Wellness Exam Incentive – Have you Completed the Requirement?, Benefit Briefs Newsletter, Covia Health Mobile Wellness Days, Project Helios Activities Update, 2016-2017 Performance Plans Due This Week, Today’s a Holiday?
  • Week of October 17, 2016 - Benefit Enrollment Window Expiring, New Session for Employees Changing to Non-exempt, Financial Wellness Fair, Medication Management Service, Flu Vaccine Information, WELCOA Health Awareness Bulletins, November 2016 Biweekly Pay Dates, Strong Passwords Protect Your Personal Information

  • Week of October 24, 2016 - State and Federal Actions to Challenge Overtime Regulation Changes, FLSA and Pay Plan Information Resources, Reminder: EPA Blackout Period, November 21–30 , Fostering a Work Culture Welcoming ALL People, October is Breast Cancer Awareness Month, November 2016 Biweekly Pay Dates, Voting Leave for Election Day

  • Week of October 31, 2016 - HR Liaison Network Fall Meeting, November 16, Benefits Orientation Session – Wednesday, November 9, Reminder: EPA Blackout Period, November 21 – 30, Forthcoming Communications – 12/1/16 Pay Plan Titles and FLSA Exemption Status, Processing of EPA Iterations Starting 12/1/16 or Later, Elimination of Wage Positions that have been Vacant Two Years or Longer, November New Hires Into Positions Becoming Non-Exempt May Be Paid Hourly, Financial Wellness Fair Recap, Celebrate World Kindness Day on November 13, President’s Meritorious Service Awards Program Ceremony, February 27, 2017, Workday Security Role Mapping,  Year End Quickly Approaching, Missing Social Security Numbers Need to be Found, New Employee Welcome (TAMU NEW) Session November 9 – Please Register by Friday, November 4, Tips and Tricks for Halloween

November

  • Week of November 7, 2016 - Hiring Red, White & You! Veteran’s Job Fair Nov. 10, Registration Open for the HR Liaison Network Fall Meeting, Reminder:  Prioritization of PATH Actions in November, Voting Leave for Election Day, "Living Well With Diabetes" Lunch & Learn Nov. 18, Living WELL Aware at Texas A&M Kickstart Conference, Flexible Spending Account Grace Period for FY2016 Funds Expiring, Retirement Reception Honoring Janelle Ramirez, Calendar of Payroll Deadlines and Events, IMPORTANT – Retroactive EPAs, Training Compliance Reports for November – as of November 1, 2016, Veterans Support and Opportunities at Texas A&M

  • Special Edition November 9, 2016 - Total Compensation Letters – Available Soon 

  • Week of November 14, 2016 - "Living Well With Diabetes" Lunch & Learn Nov. 18 – Registration Closes Today, Nominations Open for President’s Meritorious Service Awards Program, Total Compensation Letters – Now Available , Processing of EPA Iterations Starting 12/1/16 or Later, Flexible Spending Account Grace Period for FY2016 Funds Expiring, Living WELL Aware at Texas A&M Kickstart Conference – Registration Now Open, Wellness Exam Incentive – Are You Paying Higher Premiums?, TRS Financial Awareness Video Series, December/January are Peak Retirement Months – Plan Ahead for a Smooth Transition, Calendar of Payroll Deadlines and Events, IMPORTANT – Retroactive EPAs, Holiday Pay Eligibility

  • Week of November 21, 2016 - Leave Related to Early Release, Living WELL Aware at Texas A&M, Kickstart Conference – Register Today!, WELLNESS WORKS! Fitness Sessions, Years of Service Information, FLSA Overtime. Pay Plan, HR Liaison Network Fall Meeting Information Posted Online,, TimeTraq Holiday/Early Release Schedule, January 2017 Monthly Pay Date, New Form I-9, Correcting Hire or Term Date, Staff Emergency Fund Donation
  • Week of November 28, 2016 - Impact of Court Injunction on Overtime Changes and Pay Plan Implementation, COBRA Form Process, Living WELL Aware at Texas A&M Kickstart Conference – Registration Closes on Friday, December 2, President’s Meritorious Service Awards Program – Nominations due by Monday, December 12, TRS Account Statements, WELCOA Health Awareness Bulletins, Flexible Spending Account Claims Submission Deadline Reminder, Home or Mailing Address Changes, January 2017 Monthly Pay Date, Correcting Hire or Term Date, IMPORTANT – Retroactive EPAs, Save the Date - Staff Appreciation Week 2017

December

  • Special Edition December 1, 2016 – System-Wide Pay Plan Implementation
  • Week of December 5, 2016 - System-wide Pay Plan Implementation Update, Update on FLSA Injunction Status, Dates for Pay Plan and FLSA Overtime Informational Sessions, Nominations Due Dec. 12 for the President’s Meritorious Service Awards, Years of Service Pin Distribution, End of Semester Employment Actions Impacting Benefits, Sick Leave Pool Reminders, Benefits While Traveling, Benefit Briefs Newsletter, Tax Withholding on Non-Salary Compensation Forms, December 2016 Biweekly Pay Date, Office Closed, Human Resources Recognition, Procedures Related to Inclement Weather
  • Week of December 12, 2016 - Reminder: PMSA Nomination Period Ends Today, Benefits Orientation Session – Tuesday, December 13, Human Resources Office Hours, List of Classified and Non-Classified Titles Remaining On Website Temporarily, PATH Clean-up of Outdated Pending Actions, Flexible Spending Account Claims Submission Deadline Reminder, Say Hello to Workday!, Security Role Mapping, TimeTraq Due Week of December 19, 2016, EPA Payroll Corrections, Training Compliance Reports for December – As of December 1, 2016, Reminder about Holiday Pay
  • Special Edition December 16, 2016 – TimeTraq Submission Due Wednesday, December 21
  • Week of December 19, 2016 - Years of Service Pin Distribution, Leave Related to Early Release, Reminder about Holiday Pay, WELCOA Health Awareness, End of Semester Employment Actions Impacting Benefits, Say Hello to Workday!, Security Role Mapping, Primary Manger Designations, New vs. Old Version of Form I-9, TimeTraq Revised Deadline, TimeTraq Holiday/Early Release Schedule, Enjoy the Holidays
2015

January

  • Week of January 5, 2015 – hiring authorization, January HR Poster: “TRAINING”, network meeting, donations, years of service, postdoc/grad student fellows, early release, software demos, training poster, lunch & learn series, Wellness Works, fitness sessions, dependent SSNs, training compliance
  • Week of January 12, 2015 – lunch & learn, Wellness Works, HR/payroll software demo, offer letter, inclement weather, iBenefits, benefit enrollment, network meeting, Pine retirement, revised docs/forms, inactive wage report, SAP update, EOD
  • Week of January 20, 2015 – demographics data, hr/payroll software demos, sustainable office, Pine retirement, networking, HR Town Hall, National Professional Development Month, dependent SSNs, student of the year, student employment workshops, payroll scam, alternate work location
  • Week of January 26, 2015 – network meeting registration, software demos, international employee waiver, iBenefits, state service, flu prevention, filing taxes, training, blood drive, wellness

February

  • Week of February 2, 2015 – Traintraq assignments – HIPAA training, summer insurance premiums, 2015 Texas A&M climate matters conference, February HR Poster: “HEALTH”,  brown bag lunch & learn series, Walk Across Texas – form your team now, “HR EXPRESS” newsletter, spring issue
  • Special Edition February 9, 2015 (Anthem Data Breach) – data breach impacting Anthem, the largest BlueCross BlueShield plan administrator; official statements from BlueCross BlueShield
  • Week of February 9, 2015 – Anthem data breach, President’s Meritorious Service Awards, sick leave pool, network meeting, TAMU Jobs, Wellness Works Health & Wellness Fair, wellness exam incentive, Walk Across Texas, revised forms/docs, training compliance, COBRA
  • Week of February 16, 2015 – HR/payroll software, "HR EXPRESS" newsletter, forms/docs, performance evaluations, PATHways training/demos, grad assistant salary increases, job duties
  • Week of February 23, 2015 – inclement weather, staff awards, Employee Personal Data form, ACA website, wellness events, wellness exam incentive, HR forms/docs, self assessment, performance plan, employee reviews

March

  • Week of March 2, 2015 – authorization to fill request, HR poster – “REWARDS”, staff appreciation week, wellness events, wellness exam, Anthem data breach, HR forms/docs, self assessments, alternative performance evaluation, I-9 re-verifications, training compliance, employee input
  • Week of March 9, 2015 -  EEO/affirmative action, holiday pay, health & wellness fair, TRS newsletter, SEBAC election, wellness walk, supervisor view hierarchy, other user, self assessment, I-9 re-verification, Coffee Conversations, AggieBuy catering, performance evaluation purpose
  • Week of March 16, 2015 – Staff Appreciation Week, revised forms/docs, performance evaluation changes, revising performance plan, PATH training/demos
  • Week of March 23, 2015 – Staff Appreciation Week, summer insurance premiums, bona fide offer of employment, wellness events, performance management, online evaluation access, PATH demos/training
  • Week of March 30, 2015 – early release, online resources, applicant references, resolution poster, SEBAC, filing taxes, performance evaluation process, performance goals, supervisor’s checklist, PATHways training, TAMU NEW, training

April

  • Week of April 6, 2015 – TAMU Jobs access, April HR Poster: "RESOLUTIONS", summer insurance premiums, printing evaluations, supervisor evaluations, inactive wage report, Coffee Conversations, training, EPA processing, flexible work schedules
  • Week of April 13, 2015 – SEBAC, summer premium notifications, EPA Form SAP, compensation reviews, retirement processing, progress notes, performance evaluation ratings, PATHways training/demos, view PDs in PATH
  • Week of April 20, 2015 – diversity service team, TAMU Jobs access, summer premium notifications, SEBAC election, TRS contribution, performance goals, PATH training, performance evaluation ratings
  • Week of April 27, 2015 – TAMU Jobs access, summer premiums, summer network meeting, year-end processing resources, revised forms/docs, completed evaluations, extension request, evaluation discussion

May

  • Week of May 4 – LeaveTraq, May HR Poster – “COUNSELING”, counseling, benefit newsletter, wellness exam, form/doc updates, evaluation status, premium charges, annual term modifier, payroll survey, TAMU NEW, rule/SAP update, performance evaluations
  • Special Edition, May 7, 2015 (SEBAC Representative) – results of the FY2016-FY2017 System Employee Benefits Advisory Committee (SEBAC) Election
  • Week of May 11, 2015 – advisory resource group, summer premiums, revised forms, completing evaluation, overall ratings report, PATH availability, training compliance report, performance evaluations
  • Week of May 18, 2015 – employee support services, psychopathy conference, annual enrollment, TRS contribution rate, summer premiums, PATHways reports, completing/closing evaluation, retirement/benefit eligibility, online required training, benefits information
  • Week of May 26, 2015 – network meeting registration, HR Liaison Advisory Resource Group, “HR Express” newsletter,  2nd.MD no-cost benefit, annual enrollment, supervisor changes, performance goals, performance evaluation extension, performance management reports, PATH availability, form I-9 re-verification

June

  • Week of June 1, 2015 – HR recognition/awards, June HR Poster-“COMPENSATION”, EAP phones, Duo two-factor authentication, health awareness, forms/docs, PATH, 2015/2016 performance management, training compliance, TAMU NEW, vacation hours
  • Week of June 8, 2015 – network meeting registration, Affordable Care Act, HR Liaison Advisory Resource Group, annual enrollment, relocation service, student insurance, HR Express, performance management, position descriptions, PATHways training, faculty summer appointments, vacation accrual, training compliance reports, benefits
  • Week of June 15, 2015 – HR Liaison Advisory Resource Group applications, wellness program, 2015-2016 performance management, supervisor email notifications, performance plan, annual enrollment
  • Week of June 22, 2015 – HR Liaison Advisory Resource Group, network meeting, continuing education credit, two factor authentication, PATH postings, Naturally Slim, performance plan, evaluations, PATHways reports, benefits while traveling
  • Week of June 29, 2015 – network meeting, HR Liaison Advisory Resource Group, two-factor authentication, same-sex benefits, ACA, HR poster (Insurance), HR EXPRESS volunteers, revised forms/docs, PATHways training, TAMU NEW, iBenefits
  • Special Edition June 30, 2015 (Early Release) – early release on Friday, July 3, 2015 for non-essential personnel and classes cancelled by faculty members; President Young’s campus message and procedures on HR website

July

  • Special Edition July 1, 2015 (Same-Sex Benefits) – Distribution A released regarding details on benefits for same-sex spouses
  • Week of July 6, 2015 – HR/payroll software, HR Liaison Advisory Resource Group, annual enrollment, University holidays, benefits, performance goals, inactive wage report, training compliance, HRConnect dept admin
  • Week of July 13, 2015 – PATH access, annual enrollment fair, health awareness bulletins, required online course, dual-career couples, benefits
  • Week of July 20, 2015 – updated web resources for  affordable care act hours worked template form and the fiscal year 2016 calendar, state group insurance premium eligibility chart,  Leadership Institute applications due, use the HR website search box
  • Week of July 27, 2015 – postdoctoral/grad student fellows benefits, grad student employee benefits orientation, amended university holidays, annual enrollment, flexible spending accounts, coaching tips for supervisors, Guardian I-9 reverification

August

  • Week of August 3, 2015 – termination EPAs, LeaveTraq reminders, annual enrollment documents and dependent verification, health awareness, HR poster, training compliance, business seminar, online directory
  • Week of August 10, 2015 – international graduate student benefits, grad student benefits orientation, iBenefits, salary memos, offer letter, FMLA recertification, LeaveTraq reminders, advisory group members, I-9 and E-Verify changes, EPA document checklist, prep budget, wage positions, roll to new FY, estimated time, learning series, student employee pay scale, Identity Agent Program training, sick leave
  • Special Edition August 17, 2015 (I-9 and E-Verify) – changes to department responsibilities effective immediately for all new employees
  • Week of August 17, 2015 -  network meeting, department donations, leave without pay, previous state service, benefit enrollment, FY2016 EPAs, roll to new FY, wage positions, estimated time, graduate student list, new hire documents, I-9 and E-verify changes, awards
  • Week of August 24, 2015 – grad student benefits orientation, salary minimum changes, veteran’s employment preference, iBenefits, postdoc/grad student fellows, termination EPAs, student insurance, network meeting, wage positions, FY2016 pay schedules, budget, new hire documents, pay periods/date adjustment, overtime, TrainTraq assignment, business seminar, required education
  • Week of August 31, 2015 – HR Liaison Network recognition, annual enrollment initialization, FY2015 LeaveTraq documents, benefit enrollment (GSEs), sick leave donation, E-Verify and I-9, EPAs for terminations, new hire documents, annual term modifier, employee assistance program

September

  • Week of September 7, 2015 – continuing education credit, network meeting registration, liaison resources, vacation carryover, ISS waiver process, Financial Wellness Fair, Flu Vaccine Clinic, health awareness bulletins, progress reviews/performance evaluations, National Payroll Week, timesheet adjustments, overtime, graduate assistants % effort, EPA processing, training compliance reports, holidays
  • Week of September 14, 2015 – network meeting registration, network news, annual required notices, vacation leave lapse, revised forms/docs, monthly allowances, job offer
  • Week of September 21, 2015 – required workplace poster supplement, flu clinic, Financial Wellness Fair, revised forms/docs, check distribution, updated definition for veterans preference, performance management program closing
  • Week of September 28, 2015 – network meeting materials, meeting evaluations, HR EXPRESS, individual sick leave donation, flu vaccine clinic, financial wellness fair, Benefit Briefs, performance plans due, recurring supplemental pay, PerksConnect

October

  • Week of October 5, 2015 – Financial Wellness Fair, benefit default coverage, HR Liaison graphic, workplace posters, Disability Employment Awareness Month, ORP enrollment, flu clinic, revised forms/docs, performance plans, position description review, check distribution, inactive wage report, training compliance, Coffee Conversations, employee/manager relationship in SSO
  • Week of October 12, 2015 - breast cancer awareness, Financial Wellness Fair recap, job accommodations for people with disabilities, state service

  • Week of October 19, 2015 - identity protection campaign, benefit enrollment window expiring, hiring people with disabilities, HR Liaison network homepage updates, president’s meritorious service awards program, flexible spending account grace period. Glacier password for nonresident alien tax compliance, set strong passwords
  • Week of October 26, 2015- self-identification of disability and veteran status, fostering work culture, voting leave, breast cancer awareness, FMLA notifications via email, BVSHRM,  identity protection campaign

November

  • Week of November 2, 2015 – nominations for President’s Meritorious Service Awards, veteran’s job fair, liaison common processes, employee personal data form, social security numbers need to be found, new employee orientation, compliance reports, voting leave
  • Week of November 9, 2015 - project Helios, years of service verification, workers' compensation forms, BVSHRM prep course, flexible spending account grace period for FY15 funds expiring, social security numbers needed, Coffee Conversations-Nov. 13, veteran’s job fair Nov. 12
  • Week of November 16, 2015 - reuse eliminated PINs or request new position, PMSA nominations due Nov. 30, project Helios, early payroll Deadlines due to Thanksgiving holidays, January 2016 pay date, holiday pay eligibility

  • Special Edition November 18, 2015 (early release) – President Young authorized an early release for Wednesday, November 25 starting at noon which effected payroll deadlines and leave records.
  • Week of November 23, 2015 – “draft” postings to be deleted, leave issues related to early release, PMSA nominations due, welcome Donna Lockless, HR Liaison graphic
  • Week of November 30, 2015 – PMSA nomination period ends today, benefits orientation session, BCS Chamber nutrition lunch and learn, total compensation letters, benefits while traveling, retirement planning,  TAMU NEW, personnel files for new hires

December

  • Week of December 7, 2015 - employment actions impacting benefits, duo two-factor authentication updates, HR customers communication, total compensation statement, WELCOA health awareness bulletins, flexible spending account claims submission deadline reminder, home or mailing address changes, holiday pay for flexible work schedules
  • Week of December 14, 2015 - holiday pay, BCS chamber nutrition lunch and learn, January 2016 pay date, new I-9 for rehires, benefits while traveling

  • Week of December 21, 2015 - benefit enrollment and iBenefits, benefits orientation session, duo two-factor authentication updates, Project Helios, TRS annual statements, wellness works opportunities, I-9 updates, TAMU NEW

 

 

2014

January

  • Week of January 2, 2014 – Interim Associate VP for HR, early release entries in LeaveTraq, voluntary retirement programs, Target data breach
  • Week of January 6, 2014 – flu prevention, iBenefits for new employees, early release in LeaveTraq, Graduate & Postdoctoral Fellows benefit eligibility, TimeTraq adjustments, inactive wage employee report, 2014 tax issues, TAMU NEW, training compliance reports, PATH/performance evaluation process, Student Employee of the Year, changes to University rules, update payroll information
  • Week of January 13, 2014 – HR Liaison web resources, TRS benefits handbook, previous state service, iBenefits, benefit enrollment for newly hired international students, Helpdesk software, PATHways/performance evaluation process, rights in the workplace
  • Special Edition January 14, 2014 (PATHways Implementation) – performance evaluation process, PATHways, implementation, 2013–2014
  • Week of January 20, 2014 – wellness exam incentive, workplace notices review, newly hired international students, Walk Across Texas, continuing education reminder, Tom Owen's departure, PATH implementation notes, inclement weather
  • Special Edition January 23, 2014 (Campus Closure) – inclement weather, closure, payroll & leave procedures, resources for inclement weather or other emergencies
  • Week of January 27, 2014 – inclement weather, PATHways Performance Management, alternate work location

February

  • Week of February 3, 2014 – network meeting, wellness exam incentive, Walk Across Texas, medical bills, summer insurance premiums, EPA attachments, training compliance reports, TAMU NEW, Coffee Conversations, PATHways FAQs, emergency
  • Week of February 10, 2014 – inclement weather and leave records, network registration, HR Express, wellness exam incentive, PATH performance management, COBRA forms
  • Week of February 17, 2014 – registration open for network meeting, Affordable Care Act delayed, employment changes impact, insurance premiums, HR Express, Staff Appreciation Week, performance evaluation period, status report, demos, payroll forms, employee awards
  • Registration Open for the Spring Meeting March 4, 2014 – register by February 27
  • Week of February 24, 2014 – registration, continuing education, PMSA, staff awards, "certifying" position descriptions, performance plan due, performance goals, payroll form, voting

March

  • Week of March 3, 2014 – network meeting reminder, staff appreciation week, benefits briefs, voting leave, performance goals, revising performance plan, self assessment requirements, extension request, PATH, I-9 re-verifications, training compliance
  • Special Edition March 4, 2014 (Delayed Start of Network Meeting) – university closure, general session/booths cancelled, sessions begin at noon
  • Week of March 10, 2014 – Silver Celebration recap, holiday pay eligibility, Scott & White billing, inclement weather, leave processing, performance management, biweekly payday, electronic I-9, TAMU NEW, change to university rule, HRConnect redesign
  • Week of March 17, 2014 – network meeting, continuous education credits, network presentations, summer insurance premium process, PATH search field, staff appreciation, online evaluation access, PATHways demos, coffee conversations
  • Week of March 24, 2014 – network meeting wrap up, PATH help sessions, self assessment, I-9 system, employment re-verifications, Spanish online course
  • Week of March 31, 2014 – summer insurance premiums, position descriptions in PATH, performance evaluations, performance plan, PATH help sessions, PATHways demos, I-9 system, TAMU NEW

April

  • Week of April 7, 2014 – summer insurance premiums, Wellness Works, wellness exam, classification reviews, draft evaluation, performance goals, PATHways workshops, PATH help, performance plan, inactive wage report, EPA, training compliance, evaluation ratings
  • Week of April 14, 2014 – premium notifications, retirement, pending PD actions, supervisor’s checklist, reviewing PDs, imaging access, I-9 required processes, employee information sheet, student employment week, CSBA spring workshop, dual career program, SAP changes
  • Week of April 21, 2014 – designation form revised, Wellness Works, Code Maroon/chemical spill, summer premiums, PATH login, performance ratings, performance goals, evaluation discussions
  • Week of April 28, 2014 – classification review deadline, summer premiums, wellness exam incentive, required information form updated, performance management FAQs, SSO update, SAP changes, annual performance evaluations

May

  • Week of May 5, 2014 – hiring process, position description transitions, volunteers and interns, performance goals, performance evaluation status report, summer insurance premiums, I-9 amendments, training compliance reports, TAMU NEW, common processes
  • Week of May 12, 2014 – hiring freeze, summer premiums, benefits, annual enrollment, TRS, performance management printing, evaluations, status report, coffee conversations, I-9 system, CSBA workshop
  • Special Edition May 13, 2014 (Non-Faculty Hiring Freeze) – vacant non-faculty administrative staff positions, final guidelines/processes released soon
  • Special Edition May 16, 2014 (Hiring Freeze Update) – memorandum from Dr. Hussey, guidelines and exception request form released, FAQs available on HR website
  • Week of May 19, 2014 – hiring freeze exception request routing and resources, Wellness Works, wellness exam, claims billing, completing evaluation, performance goals, self-assessments, PATHways classes, retirement and benefit eligibility, Guardian I-9
  • Week of May 27, 2014 – summer premiums, benefits fair, hiring freeze, network meeting, closing evaluation, PATHways reports, performance evaluation extension, I-9 completion, new employee benefits
  • Special Edition May 29, 2014 (Departments using PATH for Performance Evaluations) – performance management program for 2013-2014 will remain open beyond the May 31, 2014 deadline, PATH-generated emails

June

  • Week of June 2, 2014 – HR/Payroll system, EAP conference, extended appointments, fun run/walk, Wellness Works, summer premiums, annual enrollment, performance management program, Guardian I-9 system, TAMU NEW, training compliance, benefits
  • Week of June 9, 2014 – network meeting, HRLARG applications, HR Express, PATH action type, 2014/2015 performance management, PATHways training, position description review, Form I-9 timeline, training compliance reports, benefits increased, traveling
  • Week of June 16, 2014 – HRLARG, network meeting, continuous education credit, HR Express, FMLA, LeaveTraq, holiday, annual enrollment, HR/Payroll system feedback, performance management activation, supervisor notifications, performance plan, PATH performance program, training, Guardian updates, HR Innovation Award, personal information
  • Special Edition June 18, 2014 (Hiring Freeze Updates) – Hiring Freeze Exception Request form, FAQs and other resources related to the Hiring Freeze updated and posted to HR webpage
  • Week of June 23, 2014 – network meeting, summer insurance, newsletter, annual enrollment, claims, action items, performance plan, evaluations, PATHways reports, demos/help session, iBenefits
  • Week of June 30, 2014 – network meeting, HCM feedback, sick leave accruals, annual enrollment, wellness exam incentive, PATH performance management system, holiday pay

July

  • Week of July 7, 2014 – HRLARG, annual enrollment, benefits, performance goals, PATHways training, inactive wage report, SSO security, training compliance, employment verification
  • Week of July 14, 2014 – benefits fair, PATH unavailable, classification reviews deadlines, coaching tips, evaluation ratings report, PATHways demos, payroll corrections deadline, network news for employees
  • Special Edition July 17, 2014 (Guardian I-9 System Maintenance & Changes) On July 18 the Guardian system will be down for maintenance. Payroll Services will be changing the HR Liaison’s (Location Managers) privileges to allow them to see system-wide, multiple I-9s for any employee in the Guardian System.
  • Week of July 21, 2014 – annual enrollment, HR Express, PD review enhancement, performance evaluations, PATHways demo, 2014 business seminar, HR search box

  • Special Edition July 23, 2014 (Waiting Period for Benefit Contribution & ACA Measurement Periods) – information released from A&M System Benefits Administration Office regarding ACA changes and the impact on the employer contribution waiting period and the starting date of the measurement period for variable employees
  • Week of July 28, 2014 – liaison training, sample salary memos, annual enrollment, benefits presentations, flexible spending accounts, dual career couples, Guardian I-9, Leadership Institute, passwords

August

  • Week of August 4, 2014 – dual employment, overtime, termination EPAs, LeaveTraq reminders, SGIP eligibility, benefits, student fellows, annual enrollment, dependent verification, performance evaluations, training compliance, TAMU NEW, online directory
  • Week of August 11, 2014 – dual employment/overtime, new graduate student employee benefits orientation, offer letter templates, LeaveTraq, iBenefits for newly hired international students, medical certification forms, Kinney retirement, wellness exam, prep budget, wage positions, roll to new FY, monthly paid allowances, extended pay plan, estimated time, hiring supervisors online training, business seminar, degree verification

  • Week of August 18, 2014 – FMLA, leave without pay, termination EPAs, iBenefits, LeaveTraq, HRLARG, FY2015 EPAs, wage positions, estimated time, pay schedules, monthly paid allowances, position descriptions, SAP change, EAP

September

  • Week of September 1, 2014 – network meetings, recognition efforts, NetID, employer contribution funding, annual enrollment, graduate student benefits, COBRA, leave without pay, iBenefits, retirement & financial planning fair, performance management closed, required PATH activities, PATHways workshops, national payroll week, pay date change, annual term modifier, new hire documents, EPA processing, pay periods/dates adjusted, TAMU NEW, Coffee Conversations, training reports, HR web forms/documents updates, student pay scale
  • Week of September 8, 2014 – network meeting, HR Liaison training, annual notices, vacation leave, years of service, background checks, retirement & financial planning fair, faculty & staff flu vaccine clinic, HR marketing campaign, revised forms/doc, TimeTraq adjustments, overtime, termination EPAs, one-time merits, annual term modifier, EPA processing, personnel files
  • Week of September 15, 2014 – leave accruals, budget, network meeting, HR Town Hall, recognition, revised forms/docs, graduate assistants, new TAMU NEW website, coffee conversations, access to Single Sign-On
  • Week of September 22, 2014 – network meeting registration, networking, HR EXPRESS, revised forms/docs, performance plans due, PerksConnect
  • Week of September 29, 2014 – disability employment awareness, background check, careers, Benefit Briefs, Wellness Works events, volunteer opportunities, revised forms/doc, selective service registration

October

  • Week of October 6, 2014 – Campaign for Disability Employment, wellness events, network meeting materials, PMSA, HR/payroll software selection, HR forms/docs, performance plans, position descriptions, I-9 reminders, Coffee Conversations, training compliance, passwords
  • Week of October 13, 2014 – Campaign for Disability Employment, PMSA nominations, volunteer opportunities, Retirement & Financial Planning Fair registration, Wellness Works events, retirement processing, career fairs, revised forms/docs, wage employee report, training compliance reports, holidays
  • Week of October 20, 2014  – network meeting format, Campaign for Disability Employment, Retirement & Financial Planning Fair, Flu Vaccine Clinic, revised forms/docs, communication allowance and guidelines, identity agent program, state service

  • Week of October 27, 2014 – benefit enrollment, default coverage, voting leave, ORP retirement enrollment, disability employment awareness, flu clinic, retirement & financial planning fair, HR Express, Benefit Briefs, revised forms/docs, payroll duplicate reports, terminating employees, hiring, onboarding, exiting tools

November

  • Week of November 3, 2014 – HR poster “Hiring”, PMSA nomination period ends, brown bag lunch & learn series, flexible spending account grace period, total compensation letters, revised forms/docs, TAMU NEW orientation, training compliance reports, voting
  • Week of November 10, 2014 – hiring veterans, job fair, PMSA, revised forms/docs, I-9 re-verification, Coffee Conversations, veteran support
  • Week of November 17, 2014 – HR/Payroll software selection, holiday pay eligibility, HRConnect department admin role, revised forms/docs, employee information
  • Week of November 24, 2014 – HR/Payroll software, holiday leave, FMLA, total comp letters, payday, performance management SAP, holiday pay

December

  • Week of December 1, 2014 – years of service pins, revised forms/docs, January payday, TAMU NEW, training compliance reports, documenting sick leave
  • Week of December 8, 2014 – authorization to fill form, computer security, training, years of service pins, network meeting, revised forms/docs, January payday, identity agent training, benefits
  • Week of December 15, 2014 – years of service pins, actions impacting benefits, flexible spending accounts, address changes, retirement process, revised forms/docs, employee personal data, personnel file