Required Employee Notices
Employees need to be aware of federal and state laws, and Texas A&M System regulations that affect them in the workplace. Human Resources has compiled summaries and links to information that requires annual posting and provided it below for employees to review. If you have questions about the information listed here, please talk with your supervisor or the indicated responsible office or agency.
- Equal Employment Opportunity
Federal regulations require that contractors and subcontractors may notify employees and applicants of their EEO rights electronically and must provide employees with knowledge that the electronically posted notice is otherwise accessible. Equal Employment Opportunity notices are available here (English) (Spanish).
- Standards of Conduct Notice
These Standards of Conduct are prescribed by the Texas State Legislature.
- HIV/AIDS Notice
HIV/AIDS in the Workplace Brochure This brochure is offered by The Texas Department of Health (TDH). The Human Immunodeficiency Virus Service Act, Chapter 85, Texas Health and Safety Code, specifies that workplace guidelines be established to ensure that the rights and privileges of individuals infected with the Human Immunodeficiency Virus (HIV) are protected (System Regulation 34.04.03: HIV/AIDS in the Workplace and Learning Environment). Visit the TDH website for additional information.
- Alcohol and Drug Abuse and Rehabilitation Program Notice
Employee Alcohol & Drug Abuse Rehabilitation Program: Texas A&M University recognizes the cost of substance abuse to the workplace and is committed to maintaining a safe and healthy environment for all employees. Policies, rules, and procedures have been developed to minimize accidental injuries to persons or property; minimize absenteeism and tardiness, and improve the effective job performance and productivity of all employees; identify resources for alcohol or drug rehabilitation for all employees when appropriate; and provide a program designed to prevent the use of illicit drugs and the abuse of alcohol. The policies, rules, and procedures are also designed to comply with federal regulations and other applicable legislation.
System Policy 34.02: Drug and Alcohol Abuse
System Regulation 34.02.01: Drug and Alcohol Abuse and Rehabilitation Programs
University Rule 34.02.01.M1: Substance Abuse Prevention
- Compensatory Time Notice
All state agencies are required to notify their employees of the state's policy on compensatory time. Read this summary about federal and state compensatory time and how you may use it.
- Notice of Privacy Practices for Medical Information
A federal regulation, the Health Insurance Portability and Accountability Act of 1996, known as the HIPAA Privacy Rule requires that we provide detailed notice in writing of our privacy practices. This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
- Safety and Security Notices
Campus Security Policies and Crime Statistics (CLERY Act) & Annual Fire Safety Report on Student Housing
Important Reminders to Employees
Some information merits a reminder on a regular basis even though not required by laws, regulations or rules to be disseminated annually to all employees. If you have questions about the information listed here, please talk with your supervisor or the indicated responsible office or agency.
- Reporting Arrests, Charges or Convictions
Per University Rule 33.99.14.M1, existing employees must inform their supervisor or appropriate university office within 24 hours of any criminal arrests, criminal charges, or criminal convictions, excluding misdemeanor traffic offenses punishable only by fine. If circumstances prevent this, employees should notify their supervisor as soon as the situation allows it, and provide explanation for the delay. Employees should refer to University Rule 33.99.14.M1 to determine the appropriate university office to notify.