Required Employee Notices
Employees need to be aware of federal and state laws, and Texas A&M System regulations that affect them in the workplace. Human Resources has compiled summaries and links to information that requires annual posting and provided it below for employees to review. If you have questions about the information listed here, please talk with your supervisor or the indicated responsible office or agency.
The following information merits a reminder to employees but is not required to be disseminated annually.
Required Employee Notices
Standards of Conduct Notice
are prescribed by the Texas State Legislature.
HIV/AIDS in the Workplace Brochure:
This brochure is offered by The Texas Department of Health (TDH). The Human Immunodeficiency Virus Service Act, Chapter 85, Texas Health and Safety Code, specifies that workplace guidelines be established to ensure that the rights and privileges of individuals infected with the Human Immunodeficiency Virus (HIV) are protected (System Regulation 34.04.03 HIV/AIDS in the Workplace and Learning ).
Visit the TDH website www.tdh.state.tx.us
for additional information.
Alcohol and Drug Abuse and Rehabilitation Program Notice
Employee Alcohol & Drug Abuse & Rehabilitation Program Brochure
Texas A&M University recognizes the cost of substance abuse to the workplace and is committed to maintaining a safe and healthy environment for all employees. Policies, rules, and procedures have been developed to minimize accidental injuries to persons or property; minimize absenteeism and tardiness, and improve the effective job performance and productivity of all employees; identify resources for alcohol or drug rehabilitation for all employees when appropriate; and provide a program designed to prevent the use of illicit drugs and the abuse of alcohol. The policies, rules, and procedures are also designed to comply with federal regulations and other applicable legislation.
(System Policy 34.02 Drug and Alcohol Abuse and Rehabilitation Programs)
(System Regulation 34.02.01 Drug And Alcohol Abuse And Rehabilitation Programs)
(University Rule 34.02.01.M1 - Substance Abuse Prevention Rule)
Compensatory Time Notice
All state agencies are required to notify their employees of the state's policy on compensatory time.
Read this summary
about federal and state compensatory time and how you may use it.
Notice of Privacy Practices for Medical Information
A federal regulation, the Health Insurance Portability and Accountability Act of 1996, known as the "HIPAA privacy rule
" requires that we provide detailed notice in writing of our privacy practices. This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
The Campus Security Policies and Crime Statistics (CLERY Act)
report provides campus security policies and campus crime data. The Annual Fire Safety Report on Student Housing
provides fire safety information and statistics about on-campus student housing facilities.
Important Reminders to Employees
Some information merits a reminder on a regular basis even though not required by laws, regulations or rules to be disseminated annually to all employees. If you have questions about the information listed here, please talk with your supervisor or the indicated responsible office or agency.
Reporting Arrests, Charges or Convictions
As per University Rule 33.99.14.M1, existing employees must inform their supervisor or appropriate university office within 24 hours of any criminal arrests, criminal charges, or criminal convictions, excluding misdemeanor traffic offenses punishable only by fine. If circumstances prevent this, employees should notify their supervisor as soon as the situation allows it, and provide explanation for the delay. Employees should refer to University Rule 33.99.14.M1 to determine the appropriate university office to make the notification.