1. When is the System-wide Pay Plan being implemented?
December 1, 2016 is the effective date for the new titles and pay structures.
2. Will my title change?
Most likely. You will notice a change in your title description if you are in a staff title that is included in the System-wide Pay Plan. In an effort to reduce the overall number of titles across the Texas A&M System, minimize title duplication and increase consistency, some titles have been consolidated or changed. All titles are getting assigned new four-digit numeric title codes for implementation, even if the description is staying the same. As members of the project team, Texas A&M HR staff members have taken every care to preserve those titles that are integral to the business needs of Texas A&M and which are widely used.
3. Will my salary change?
Most staff employee salaries will not change. However, the new System-Wide Pay Plan includes pay grades for many titles that have never been standardized in this way. It incorporates titles previously included in the Texas A&M University Classified Pay Plan as well as many Nonclassified titles that have never had set pay grades. Any Texas A&M University employee making below the new minimum rate as of September 1 will receive an increase. There will not be any pay decreases as a result of implementing the new pay ranges, even if an employee’s pay is above the maximum of the title’s pay grade.
4. When will I find out my title and pay range?
All positions are being initially mapped to System-wide Pay Plan titles by Human Resources, and were communicated to departmental budget contacts for consideration in during phase II of fiscal year 2017 budget planning. Information regarding each employee’s title and pay grade under the System-Wide Pay Plan will be communicated to employees and departmental management by HR directly in advance of implementation.
5. If my title changes, will I experience a promotion, or a demotion? Will I need to wait a certain length of time before my title can change again?
Even if the new title has different minimum qualifications or a modified title description, title changes as part of the implementation are not considered promotions or demotions or even reclassifications. Position mapping to the System-wide Pay Plan titles was done using current titles and in some cases reviewing job duties according to current position descriptions. Effort has been taken to match positions to titles with similar minimum education and experience requirements as well as job level. Therefore, most title changes are lateral moves, even those that are requiring a pay increase to a new minimum rate. Following the December 1 implementation, positions can be reclassified at any time as appropriate, if duties have changed significantly enough to reflect a different title.
6. Where can I view the new titles and pay ranges online?
System-Wide Pay Plan titles with associated title codes, pay grades, and FLSA exemption statuses may be viewed here.
7. How were the System-wide Pay Plan titles created?
The System-Wide Pay Plan titles were created initially through the work of outside consultants and then updated and expanded upon through the collaborative efforts of multiple System HR Offices, the Pay Plan Administration committee, with final decisions being made by the Pay Plan Administrator at the System level for consistency.
8. Why are other titles (such as faculty and student) impacted when they are not part of the System-wide Pay Plan?
All title codes (four-digit number associated with a title description) must change in order to move all System Members to a single, unified listing of titles for all employees. This unified title listing is necessary for reporting consistency and for the 2017 Workday implementation.
9. Will generic job descriptions be available online for the new titles?
Under the System-Wide Pay Plan, every title will have a Job Description associated with it. The descriptions were initially developed by the consultants based on existing descriptions from all members, and are in the process of being reviewed, revised and transitioned to a format for sharing online. Work is ongoing, but due to the volume of titles and descriptions, there is not a target date for when these will be available.
10. When will the new titles and related information become available in the PATH online system?
New System-wide Pay Plan titles and title codes, along with title-related codes and other limited information, should be visible in PATH by December 1.
11. Can departments still use posting titles in PATH?
Yes, we still maintain the ability to use a posting/working title for purposes of advertising positions in PATH. So long as the working title is not the same as another existing title in the pay plan (such as a Business Coordinator using the working title of “Program Coordinator”), or implies a responsibility or qualification level higher than the position requires (example: An Administrative Coordinator using the working title of “Office Director”), there should be no problem with utilizing a working title for a department’s position description. HR will consult with the department if there are any questions about posting titles entered on PD updates in PATH.
12. Will any of these title changes affect my sick leave, vacation leave, or benefits?
No. So long as you remain employed at the same percent-effort, you will see no changes to any of your existing benefits or leave as a result of the pay plan change.
13. Why are some titles that have always been paid monthly changing to hourly pay?
Some employees will be transitioning to hourly pay as a result of the new federal minimum threshold enacted under the Fair Labor Standards Act. Positions paid under the threshold of $913 a week ($47,476 annually) will be considered non-exempt and hourly beginning December 1, 2016. Additionally, some employees have been mapped to titles that have been identified as changing to non-exempt regardless of salary level. More information on these decisions can be found on our FLSA FAQ page.
14. Are the December 1 title changes done by the department, an EPA or is there an automatic process?
All titles and title codes will be updated via an automatic feed to the payroll system just before December 1, 2016. Texas A&M Human Resources has prepared the file of positions for the automatic process and has been involved in testing of the data load.
15. Will the process for requesting title and pay changes be different on December 1?
The System-Wide Pay Plan has pay structures impacting more titles and changing the historical use of the Classified Pay Plan. In many cases, departments will have more flexibility for approval of pay rates when hiring. Managers will also have more guidance for titles that didn’t previously have a pay structure before December 1. Current University Rules and Standard Administrative Procedures (SAPs), including delegation of authority guidance related to staff pay changes, are in the process of being reviewed for changes related to the new plan and will be available on our website when finalized.