Position and Salary Actions

General Position Management

  • When you log in to PATH, it will automatically open in the Applicant Tracking module, so be aware of the different colors for the different modules – orange is for Position Management.
  • What's in your inbox reflects actions that have been sent to you for review and approval. Items in your watch list are those items that you have selected to pay special attention to as they are transitioned from user group or sent to HR.
  • Unlike the current system, where you first pick the action you want to take on a position, in the new system you choose the position you want to take an action on and then choose what action to take.
  • To start a position request, click on the Position Descriptions tab at top and then click on Staff to find a listing of all position descriptions (PD) you have the ability to take action on. Clicking on Staff Position Requests will show you all of your pending and historical requests. Only the current version of each PD is transitioning over to PATH. As new actions occur in PATH, your new PD history will be built over time.
  • If you start an action and it's still in draft form (hasn't been transitioned on to anyone else), you won't find it in your inbox. You can go to the Position Description tab across the top, click on Staff Position Requests, and search for it there.
  • When taking action on a position request, selecting "Keep working on this Position Request" saves your changes and allows you to continue working on the request. This option also allows a user to transfer the PD action to another specific user within the same workflow state (other than draft workflow state). This is done by selecting "Keep working on this Position Request" and checking the "Transfer this Position Request to" check box, and then selecting the other user and clicking on the Submit button.
  • When navigating in an action, clicking on the Save or Next buttons saves your work. Moving through an action via the tabs on the left does not save your work, but you will be prompted to save your work, at which time you can then click on the Save button.

Position and Salary Actions

  • You may create a new position description, reclassify an existing position, request a counter offer, request an internal promotion and transfer, request an other salary increase, request an out of cycle merit increase, and request a temporary salary increase.
  • The HR Liaison, Hiring Supervisor, and Department Head or Designee user groups can begin these actions.
  • The Department Head or Designee and College Dean/VP or Designees user groups can approve and submit these actions to HR.
  • In the Action Justification tab, be sure to select the correct action type. This information will appear in the email that is generated to the next approver for review and approval.
  • Click on the "click here" for additional information and read instructional text provided in these actions to better guide you on the tabs and processes.
  • Be sure to review the workflow to understand who you can send or return an action to and who can submit an action to HR.

Create a New Position Description

  • On the Title tab, be sure to select the proposed title if you are not cloning an existing position description.
  • If you are cloning an existing position description, do not select a proposed title from the Title tab.
  • In the Proposed Position Description tab, the Direct Supervisor field is a user selection field that will need to be reselected each time an action is performed on a position.
  • Copy and paste TITLE qualifications into Position-Specific Qualifications on the Proposed Position Description tab, if existing.
  • Use the following recommended format for the General Summary in the Job Duties tab: "The [insert title] is responsible for..."
  • Duty Titles are required for this action.
  • Unlike the current system, PATH does not calculate the total of all percentages assigned to each job duty in the Job Duties tab, so make sure that the total of all percentages for all job duties adds up to 100%.
  • An organization chart is required.

Internal Promotion and Transfer

  • Be sure to begin the request on the vacant PIN.
  • Be sure to send a Criminal Background Check Request Form to Recruitment and Workforce Planning. This form is required for Internal Promotion and Transfer.
  • Be sure to send a Verification of Degree(s) and/or Licensure Release Form if a position requires a degree and/or licensure and candidate claims to have a degree and/or licensure. If the candidate does not have a degree and/or licensure, no degree/licensure verification form is needed.

Reclassify an Existing Position Description

  • On the Title tab, be sure to select the proposed title that you are reclassifying the existing position description into.
  • Be aware that a lot of the information in the Proposed Position Description tab carries over from the previous PD so be sure you check each field.
  • Copy and paste TITLE qualifications into Position-Specific Qualifications on the Proposed Position Description tab, if existing.
  • In the Proposed Position Description tab, the Direct Supervisor field is a user selection field that will need to be reselected each time an action is performed on a position.
  • Use the following recommended format for the General Summary in the Job Duties tab: "The [insert title] is responsible for..."
  • Duty Titles are required for this action.
  • Unlike the current system, PATH does not calculate the total of all percentages assigned to each job duty in the Job Duties tab, so make sure that the total of all percentages for all job duties adds up to 100%.
  • An organization chart is required. A résumé may be required if an incumbent is being reclassified.

System-wide Pay Plan Effective December 1!

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