Dependent Verification Requirements

To enroll your family members in Texas A&M University System group insurance plans you must complete an enrollment form and provide dependent verification documents to prove eligibility. Dependent verification helps ensure that Texas A&M only covers people who qualify for coverage so we spend taxpayer dollars responsibly.

Specific documentation required based on dependent relationship is listed below and will be required before insurance coverage is activated.

Along with the Dependent Enrollment/Change Formplease submit the following required documentation, with your UIN number listed on each page, to Texas A&M University, Human Resources Benefit Services office by one of the below methods:

  • Fax: (979) 862-3128
  • Campus Mail: MS 1255
  • Email: benefits@tamu.edu
  • In person: General Services Complex (GSC), 750 Agronomy Road, Suite 1201

For documents written in a foreign language, please contact Benefit Services to see if an English translation will be required as an attachment.

Legal Marriage Documents

If you are legally married, or legally married and physically separated:

  • Your most recent Federal Tax Return with fiscal information crossed out. The tax form should be signed or submitted with proof of electronic filing, OR
  • Marriage Certificate AND Proof of Current Joint Ownership. Current document dated within the last six months that include the employee's/retiree's name, the spouse's name and current address. Examples include:
    • mortgage statement or rental/lease agreement (fiscal information crossed out)
    • property tax bill (fiscal information crossed out)
    • joint checking or saving account statement (fiscal information crossed out)

Common Law Marriage Documents

  • Texas Declaration of Informal/Common Law Marriage from the County where the marriage was recognized or recorded, OR
  • Your most recent Federal Tax Return with fiscal information crossed out. The tax from should be signed or submitted with proof of electronic filing AND Proof of Current Joint Ownership. Current document dated within the last six months that include the employee's/retiree's name, the spouse's name and current address. Examples include:
    • mortgage statement or rental/lease agreement (fiscal information crossed out)
    • property tax bill (fiscal information crossed out)
    • joint checking or saving account statement (fiscal information crossed out)

Biological Child Documents

  • Birth Certificate of Biological Child showing the employee/retiree as the child's parent, OR
  • Documentation on hospital letterhead indicating the birth date of the child or children under 6 months old which shows the employee/retiree as the child's parent. This temporary documentation is to be followed by the birth certificate once the birth certificate is received.

Stepchild Documents

  • Child's Birth Certificate showing the child's parents is the employee's spouses, AND
  • Marriage Certificate showing legal marriage between the employee and the child's parent.

Adopted Child Documents

The documents will depend on the current stage of the adoption.

  • Official court/agency placement papers for a child placed with you for adoption (initial stage), OR
  • Official Court Adoption Agreement for an Adopted Child (mid-stage), OR
  • Birth Certificate (final stage)

Disabled Child Age 25 or Older

    A certified Handicapped Child/Disabled Student Attending Physician Statement signed the employee and the child's attending physician, OR Disability Documentation from a State or Federal Agency, such as Social Security Disability Initial Award Notice/Letter.

Grandchild Documentation

  • Court papers demonstrating legal guardianship, OR
  • An official document showing the child's address is the same as the employee's address, such as:

    For school-aged children:

    • current year school records for grandchildren of school age, OR
    • valid driver's license for grandchildren of driving age

    For non-school-aged children:

    • currently dated federal or state benefit assistance program record based on residence (such as Medicaid), OR
    • court record establishing residence, OR
    • daycare record on the daycare's letterhead, OR
    • the part of the social security card with the home address of the child

Foster Child Documentation

Official Court or Agency Placement papers.

Legal Guardianship Documentation

Court order establishing guardianship.

Managing Conservatorship Documentation

Court order establishing managing conservatorship.

Questions?

Contact HR Benefit Services at benefits@tamu.edu or (979) 862-1718.